Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting rarely fits a standard template. Income arrives from several directions, costs are unusual compared with most small businesses, and the tax treatment of certain items depends on your individual circumstances. These are the issues we see most often from pharmacists and pharmacy businesses in Bedlington.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our Pharmacist Accountants in Bedlington handle the accounting and tax work that sits behind a pharmacist's income and a pharmacy business. That includes Self Assessment tax returns for locums, self-employed pharmacists and partners, annual accounts and Corporation Tax returns for limited companies, bookkeeping, payroll for pharmacy teams, management accounts and tax planning. We also help with financial record keeping and VAT matters where they apply. The aim is that your records stay accurate, your filings go in on time and you have someone to ask when a tax or accounting question comes up during the year.
They are designed for pharmacists and pharmacy businesses of all sizes. That includes community pharmacists, locum pharmacists working across several contracts, self-employed pharmacists running their own company or trading as a sole trader, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses such as online dispensing operations or contractors with more than one site. Whether you are just starting out or have been established for years, the support is tailored to your structure and circumstances rather than delivered as a one-size-fits-all package.
Each income stream is recorded separately and accurately so your accounts reflect what you have actually earned. NHS and dispensing income, private prescription and service income, and locum fees are all treated according to their nature, with the relevant records kept to support the figures. Where income comes from multiple sources, we make sure it is reported in the right place and that any tax already deducted is properly accounted for. Because the correct treatment can depend on your individual circumstances, including your business structure and the terms of your contracts, we review your position before advising.
Many pharmacists do, particularly locums, self-employed pharmacists, partners in a pharmacy business and company directors and shareholders receiving dividends. If all of your tax is collected through PAYE and you have no other income or untaxed gains, you may not need to file — but the position depends entirely on your individual circumstances. We check whether a return is required, register you if necessary, prepare and file it, and make sure you know what is due and when so there are no surprises.
Pharmacists commonly claim costs that are incurred wholly and exclusively for the purposes of their work. These may include professional registration and indemnity insurance, continuing professional development, specialist clothing, certain travel between work locations, subscriptions and use of a home office where the conditions are met. Some items are more straightforward than others, and certain costs are specifically excluded. Because what is allowable depends on individual circumstances and how the expense relates to your work, we review your spending and confirm what can properly be claimed before anything goes on a return.
Yes. We can take on bookkeeping so supplier invoices, stock purchases, takings and business costs are recorded accurately throughout the year rather than being left until the deadline. We also run payroll for pharmacy teams, covering payslips, pension duties, statutory payments and real-time reporting to HMRC. If you already have a bookkeeping system in place, we can work with it; if not, we can help you set up something practical. Keeping records current means your accounts are more reliable and your tax position is clearer at any point in the year.
VAT registration depends on your turnover, the types of supplies you make and whether any exemptions apply, and the treatment of pharmacy sales and services is not always straightforward. Some items are standard rated, some are zero rated and some may be exempt. Because VAT treatment depends on individual circumstances, we look at your specific activities and turnover before advising whether registration is required or whether voluntary registration would be beneficial. If you are already registered, we can prepare and submit returns and keep your records in order.
Switching is usually much simpler than people expect. Once you decide to move, we contact your existing accountant to request the relevant records and information, and we handle the professional clearance process on your behalf. You do not need to manage that correspondence yourself. To get started, simply get in touch and tell us about your pharmacy work or business, your current accounting arrangements and any deadlines coming up. We will explain what happens next in plain English, agree the scope of support and make sure nothing is missed during the transition.
