Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses rarely have a simple set of books. Income arrives from several directions at once, costs are constantly moving, and the tax treatment of certain items depends on your individual circumstances. These are the areas we see most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on what you need, but most clients fall into one of two groups. Employed, locum and self-employed pharmacists typically receive Self Assessment preparation and filing, a review of income from NHS work, locum assignments and private prescriptions, guidance on professional expenses, and help keeping records in order. Pharmacy owners, partnerships and independent pharmacies generally need annual accounts, Corporation Tax computations and filings, bookkeeping, payroll for dispensary and counter staff, VAT support where relevant, management accounts and ongoing tax planning. Everything is provided through fixed, transparent packages with no hidden fees, and we agree the scope with you before any work begins.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy managers, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy-related businesses. That includes people who simply need an annual tax return filed correctly, and owners running a dispensary with staff, stock and multiple income streams. Because the accounting needs of a locum and a pharmacy owner are quite different, we shape the support around your role, your income sources and your plans for the future rather than applying a standard package to everyone.
These income streams are recorded separately so your accounts show what is actually coming in and from where. NHS payments, private prescription revenue, retail sales and locum fees each have their own patterns, and mixing them together makes it hard to see how the business is really performing. We review the records you receive, reconcile them against bank deposits and invoices, and make sure the figures feeding into your accounts and tax returns are complete and consistent. Where an item's treatment is unclear, we explain the position based on your individual circumstances and current rules.
Many pharmacists do, particularly if you work as a locum, are self-employed, receive income that has not been taxed at source, or have income from property, investments or a pharmacy business. If all your income is taxed through PAYE and there is nothing unusual, you may not need to file — but the only way to be certain is to look at your specific situation. We review your income sources, confirm whether a return is required, and if it is, prepare and submit it accurately and on time so you avoid unnecessary penalties and interest.
Commonly claimed items include GPhC registration fees, professional indemnity insurance, continuing professional development, uniforms and laundry, travel between pharmacy locations for locum work, and certain professional subscriptions. For pharmacy owners, stock, wholesale costs, premises costs, staff wages and equipment are usually relevant too. That said, whether a particular expense is allowable depends on your individual circumstances and the purpose it was incurred for, so we review your spending rather than assuming everything qualifies. Capital items such as equipment or shop fit-out are treated differently again and may attract capital allowances.
Yes. We handle day-to-day bookkeeping so your records stay current rather than being reconstructed at year end, which makes the accounts process far smoother and gives you a clearer picture of performance throughout the year. On payroll, we process wages for dispensary, counter and management staff, calculate PAYE and National Insurance, submit Real Time Information reports to HMRC, and deal with pension auto-enrolment duties. If you use locum staff or have irregular shift patterns, we can accommodate that too, keeping the payroll records consistent with your accounts.
It depends on your turnover, the mix of goods and services you provide, and whether any of your supplies are exempt. Many pharmacy businesses do need to be registered, but the position is not identical for every owner, and certain healthcare-related supplies can be treated differently from standard-rated retail sales. Because VAT treatment depends on individual circumstances and the rules can change, we review your figures, tell you whether registration is required or advisable, and if you are registered, make sure returns are accurate and submitted on time.
Absolutely. If you already have an accountant, we handle the handover directly, request the information we need and make sure there is no gap in your filings or deadlines. If you are newly self-employed as a locum, just taking on your first pharmacy, or setting up a limited company or partnership, we can talk through the structure options, register you for the relevant taxes, and set up a bookkeeping and payroll routine from the start. The first conversation is simply about understanding your situation — there is no obligation to proceed.
