Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely fit a single simple pattern. Income arrives from several directions, costs are constant, and the accounting treatment of certain items depends on your individual circumstances and business structure. These are the areas where Pharmacist Accountants in Betchworth most often add real value.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Most clients come to us for a combination of Self Assessment, annual accounts, bookkeeping, payroll and ongoing tax guidance, with Corporation Tax handled for incorporated pharmacy businesses and VAT support included where registration applies. Because pharmacy work varies so much between a locum pharmacist, a self-employed pharmacist and an independent pharmacy owner, we agree the scope with you first so you know exactly what is covered. Packages are fixed and transparent, so you are not left guessing what will appear on the invoice.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses. Some clients need straightforward support with a single self-employed income stream, while others need help with multiple sites, staff payroll, stock accounting and management reporting. The common thread is that everyone we support works in pharmacy, so the advice is grounded in the realities of the sector.
NHS income, private prescription income, retail sales and income from additional services are recorded separately so that you can clearly see how each part of the business is performing. Keeping these streams distinct makes it far easier to review margins, plan for the year ahead and produce accurate accounts. The correct accounting and tax treatment of any particular income stream can depend on your individual circumstances, so we review your position before confirming how items should be reported.
Locum work is usually treated as self-employment, which normally means registering with HMRC and filing a Self Assessment tax return each year. If you also have employed income, the return brings everything together so the right amount of tax is calculated. Deadlines, payments on account and the interaction between different income sources can catch people out, so we track these for you and make sure nothing is missed.
Commonly claimed costs include professional registration and indemnity insurance, required training and continuing professional development, specialist equipment, uniforms and travel between work locations, along with a proportion of home office and administrative costs where relevant. What is allowable depends on your individual circumstances and how the expense relates to your work, so we review your outgoings carefully and advise on what can reasonably be included rather than applying a blanket rule.
We can take bookkeeping off your hands entirely or work alongside your existing records, keeping income and costs captured throughout the year so the year end is straightforward. Payroll covers dispensary and counter staff, locum cover and management teams, including payslips, PAYE, pension administration and the reporting that accompanies them. Having bookkeeping and payroll in the same place means your accounts, tax returns and management information all line up with each other.
VAT is not automatic for every pharmacy professional — it depends on your turnover, the mix of goods and services you provide and whether certain items are exempt, zero-rated or standard-rated. Locum pharmacists providing services may have a different position from a retail pharmacy selling a wide range of goods. Because of this, VAT registration and reporting should always be considered against your individual circumstances, and we will talk you through the options and obligations that apply to you.
Sole trader, partnership and limited company structures each carry different implications for tax, National Insurance, profit sharing, administrative obligations and personal liability. There is no single answer that suits every pharmacist, because the right choice depends on your profits, how many people are involved, whether you are expanding to additional sites and your longer-term plans. We review your circumstances and explain the practical trade-offs so you can make an informed decision, and we revisit that decision as the business grows.
