Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a few quirks that generalist accountants often miss. Income rarely arrives from a single source, costs are constantly moving, and the tax rules around expenses and VAT depend heavily on your individual circumstances and business structure. Here are the areas we see pharmacists in Billingshurst wrestling with most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our work typically covers annual accounts, Self Assessment or Corporation Tax returns, bookkeeping, payroll, VAT support where it applies, management accounts and ongoing tax planning, tailored to whether you are a locum, a self-employed pharmacist, a partner or a pharmacy owner. We agree the scope with you up front so you know exactly what is being handled, and we use fixed, transparent packages with no hidden fees. If your needs change — for example you take on a second site or start employing staff — we can adjust the level of support accordingly.
Not at all. We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacists who combine employment with locum work, pharmacy owners, pharmacy partnerships and limited company pharmacy businesses. Some clients simply need an annual Self Assessment and a bit of advice on expenses, while others need full accounts, payroll for a dispensary team and management reporting across several branches. The service is built around your situation, so you will not be pushed into a package that does not match how you actually work.
Yes. Locum work often means multiple agencies, pharmacy chains and short-term contracts, each with their own payment timing and paperwork. We help you organise that income properly, reconcile what you have been paid against what you were due, and bring it all together into an accurate Self Assessment return. We will also look at the expenses that can realistically be claimed against locum income, such as travel between assignments and professional costs, bearing in mind that the correct treatment depends on your individual circumstances and the nature of each engagement.
We review the costs you incur in the course of your pharmacy work — professional registration and indemnity insurance, continuing professional development, specialist equipment, travel between sites and similar items — and advise on how each should be treated. Because whether an expense is allowable, and how it should be recorded, depends on individual circumstances such as your business structure and whether a cost is genuinely business-related, we do not apply blanket rules. Where something is unclear or mixed between personal and professional use, we will explain the position and the practical approach rather than leaving you to guess.
Yes, that is one of the most common reasons pharmacists approach us. We can set up and maintain your bookkeeping so records stay current throughout the year, and run payroll for dispensers, counter assistants, support staff and locum workers, including the pension and reporting obligations that come with employing people. You can hand over records in the format that suits you, whether that is digital software exports, spreadsheets or paperwork, and we will keep everything organised so year-end preparation is straightforward rather than a scramble.
It depends on your turnover, the mix of goods and services you supply and your business structure. A community pharmacy selling a broad range of products may face different VAT considerations from a locum providing professional services, and there can be partial exemption issues where a business makes both taxable and exempt supplies. We can review your position, monitor how it develops and handle registrations and returns where required. Because VAT treatment always depends on individual circumstances, we will look at your specific activities before advising on the right approach.
There is no single answer that suits every pharmacy business. Sole trader status is often simplest for locum and self-employed pharmacists, partnerships can work well for shared ownership of a pharmacy, and a limited company may suit owners thinking about profit extraction, reinvestment or long-term growth. The right structure depends on your profits, plans, risk profile and personal circumstances, and it can be worth reviewing as things change. We will talk through the practical and tax implications of each option with you so the decision is made with clear information.
It is usually far less disruptive than people expect. We ask for basic details about your current accountant and your business, contact them formally to request the handover of records and professional clearance, and then bring everything across onto our systems. If your bookkeeping is behind or records are incomplete, we can help tidy things up as part of the process. Once you are set up, we will confirm your key deadlines and explain how everything will run going forward, so you always know where you stand.
