Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a set of challenges that general accountants often underestimate. Income arrives from several different directions, costs are constant, and the rules around tax and VAT depend on your individual circumstances, so a one-size-fits-all approach rarely works well.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you actually need, but it typically covers Self Assessment tax returns, annual accounts, Corporation Tax returns, bookkeeping, payroll for pharmacy staff, tax planning, management accounts and VAT support where your business is registered or approaching the threshold. Locum pharmacists often need help with income records, allowable professional expenses and their return, while pharmacy owners usually need accounts, payroll and ongoing bookkeeping for the business. We agree the scope with you upfront so you know exactly what is being handled and there are no hidden fees.
We work with pharmacists at every stage of their career and business journey. That includes locum pharmacists, self-employed pharmacists, community pharmacists with additional income, pharmacy owners, independent pharmacies, pharmacy partnerships, and pharmacy businesses with a retail or online element. If your work involves pharmacy income and you need accurate records, timely filings and sensible tax guidance, we can help. The level of support is matched to your circumstances rather than bundled into a fixed template.
Pharmacy income can arrive from several places at once — NHS payments, private prescription income, retail sales, locum fees and other sources. We help you record each stream accurately so your bookkeeping and tax returns reflect the true position of your business or your personal income. How each type of income is treated for tax purposes depends on your individual circumstances, including your business structure and whether you operate as a sole trader, partnership or limited company, so we review your situation before confirming the right approach.
Yes. Locum pharmacists often have income from multiple engagements, along with professional expenses that may be allowable against that income, such as registration fees, indemnity insurance, training and travel between sites. We prepare and file your Self Assessment return, help you keep the records needed to support it, and explain what you can reasonably claim based on your circumstances. Because reliefs and allowable expenses depend on individual factors, we look at your actual position rather than applying a blanket rule.
We help you identify the costs that relate to your pharmacy work or pharmacy business and keep them properly recorded throughout the year. For employees and locums that might include professional registration, indemnity cover and training; for pharmacy owners it usually extends to stock, dispensary costs, premises, equipment, staff and general overheads. Whether a particular cost is allowable, and how it should be treated, depends on the nature of the expense and your individual circumstances, so we assess each one rather than assuming.
We do. Payroll support covers pharmacy staff, including dispensary teams, counter staff and support roles, along with the associated paperwork, pensions and starters and leavers. Bookkeeping keeps your records accurate and current so year-end accounts are straightforward rather than a last-minute rush. For many pharmacy owners, having both handled together means the management information you receive actually reflects what is happening in the business, which makes decisions about staffing, stock and cash flow far easier to make.
VAT support is available where your pharmacy business is already registered, or where turnover is approaching the threshold. This can include keeping VAT-compliant records, preparing and submitting returns, and advising on how different income streams and costs should be treated. VAT rules are detailed and the correct treatment often depends on the specific goods and services involved and your individual circumstances, so we review your position before recommending an approach rather than offering a generic answer.
Both are straightforward. If you are switching, we help manage the handover with your existing accountant so records, filings and deadlines transfer cleanly. If you are newly self-employed or launching a pharmacy business, we can talk through structure, record keeping, registration requirements and what needs to happen first. Either way, the process starts with an initial conversation about your work, your income and what you want from your accounting support.
