Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses generate income in several different ways, and each stream can bring its own accounting and tax quirks. Keeping on top of that alongside a busy dispensary is often where the difficulty lies.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our service covers the core accounting and tax work that pharmacists and pharmacy businesses need. For self-employed and locum pharmacists that typically means Self Assessment tax returns, help organising income and professional expenses, and advice on what can and cannot be claimed. For pharmacy owners and limited companies it usually includes annual accounts, Corporation Tax returns, bookkeeping, payroll for your staff, management accounts and support with VAT where it applies. We also provide ongoing tax planning and financial record-keeping guidance. The exact mix depends on your circumstances, so we agree the scope with you before anything begins.
They are designed for anyone earning a living in pharmacy. That includes community pharmacists, locum pharmacists working across multiple sites, self-employed pharmacists providing clinical or consultancy services, pharmacy owners running independent pharmacies, pharmacy partnerships and limited companies operating one or more branches, and online pharmacy businesses. If you are employed and also have locum or self-employed income on the side, we can bring everything together into one clear picture rather than treating each source separately.
Pharmacy income rarely arrives from one place, so we start by mapping out where it all comes from: NHS payments, private prescriptions, over-the-counter sales, services such as vaccinations or medicines reviews, locum fees and any online sales. Each stream is recorded and categorised properly so your accounts reflect what the business actually earned and where it came from. How particular types of income are treated for tax depends on your individual circumstances, your business structure and the nature of the payments, so we look at your position specifically rather than applying a one-size-fits-all approach.
Yes. Locum pharmacists often have several income sources to declare, including locum fees, any employed income and possibly other self-employed work, plus expenses such as travel between sites, professional registration and indemnity cover. We pull all of that together, make sure the figures are complete and consistent, and submit your return before the deadline. We also help you keep records during the year so the process is not a last-minute rush. Whether specific expenses are allowable depends on your individual circumstances, and we will talk you through that.
We do. Payroll for a pharmacy can involve dispensers, pharmacy technicians, counter staff, locums paid through the business and sometimes family members. We run payroll on your behalf, calculate PAYE and National Insurance, handle pension duties and produce the payslips and reporting that go with it. If you already have a payroll process in place, we can review it and take it over, or work alongside it. This keeps your staff paid correctly and your obligations met without adding another job to your list.
VAT is a common question in pharmacy because the answer depends on your turnover and on the mix of goods and services you supply, including items that may be zero-rated or exempt. Whether you need to register, and how your supplies should be treated, depends on your individual circumstances, so we look at your figures and activities before advising. Where VAT applies, we can handle registration, returns and record keeping, and where it does not currently apply, we can keep your position under review so you are not caught out if your turnover changes.
There is no single right answer, and the best structure depends on your income levels, how many people are involved in the business, your plans for growth and how you want to take money out of the business. Sole trader status is simple and suits many locums and newly self-employed pharmacists, while partnerships suit pharmacy owners working together and limited companies can offer different tax and liability considerations. We talk through the practical implications of each and help you choose a structure that fits now, with the flexibility to review it as your circumstances change.
Getting started is simple. Get in touch and tell us about your situation, then we discuss your accounting and tax requirements, review your current records and agree how we will work together. If you already have an accountant, we can handle the handover, including requesting the information we need and liaising on your behalf, so you are not left chasing things yourself. Once everything is in place, we take over the ongoing bookkeeping, payroll, accounts and tax work and keep you informed of anything that needs your attention.
