Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income rarely arrives in one simple stream, and that is where most accounting headaches begin. Here are the areas we help pharmacists and pharmacy businesses in Pwllheli keep on top of, with the right treatment depending on your own circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around what your particular pharmacy work needs. For most clients it includes preparing annual accounts, completing Self Assessment tax returns or Corporation Tax returns, keeping bookkeeping up to date, running payroll, and providing tax planning and general advice during the year. VAT support is added where your business is registered or likely to need to register, and management accounts are available if you want a clearer view of performance. We set everything out in a fixed, transparent package before you start, so you know exactly what is covered and there are no hidden fees.
No, we work with pharmacists across the whole profession. That includes locum pharmacists, self-employed pharmacists, community pharmacists with additional income streams, pharmacy partners sharing profits, independent pharmacy owners, and directors of limited company pharmacy businesses. Whatever your set-up, the starting point is the same: understanding how your income arrives and what your costs look like, then putting the right accounting and tax structure in place around it.
Pharmacy income usually comes from several directions — NHS remuneration, private prescriptions, over-the-counter sales, locum fees and sometimes additional services. We record each stream correctly so your accounts show what the business is actually earning and where it is earning it. That matters for both tax and for understanding your margins. How each element is treated for tax or VAT purposes can depend on your individual circumstances and the nature of the income, so we review it with you rather than applying a blanket approach.
If you are a locum, self-employed pharmacist, a partner in a pharmacy business, or a company director, you will usually need to file a Self Assessment return. Even some employed pharmacists need one, for example where there is untaxed income or higher-rate tax to account for. We prepare the return, make sure professional expenses and allowable costs are included correctly, and plan for any payments on account so the bill does not come as a surprise. Whether a particular expense is allowable depends on the facts, and we will confirm that with you.
Common items include GPhC registration fees, professional indemnity insurance, mandatory training and continuing professional development, professional body subscriptions, specialist clothing such as tunics, and travel between work locations where the rules allow. Some costs, such as ordinary commuting, are not allowable. Because the treatment of expenses depends on individual circumstances and how the expense relates to your work, we review your records and advise on what can properly be claimed rather than guessing.
Yes. We can take on bookkeeping entirely, or work alongside your existing dispensary processes, so records stay accurate throughout the year rather than being scrambled together at the year end. On payroll, we handle payslips, real-time reporting to HMRC, and pension duties for pharmacy staff, managers and director-shareholders, including the different considerations that apply when someone is both a director and an employee. Keeping bookkeeping and payroll running together also makes your year-end accounts and tax returns far quicker to complete.
VAT depends on your turnover and the mix of what you sell. Some pharmacy supplies are exempt, while others are standard rated, so a pharmacy with a large prescription turnover can look very different from a largely retail or online business. It is worth reviewing before you approach any registration threshold, because registering at the wrong time or in the wrong way can cost you money. VAT treatment is fact-specific, so we look at your own income mix and advise accordingly.
Switching is usually far simpler than people expect. We contact your current accountant on your behalf, request the information we need, and handle the handover so you are not stuck in the middle. To get started, simply get in touch and tell us a little about your work as a pharmacist or your pharmacy business. We will discuss your requirements, explain the support that fits, and confirm the package before anything begins, so you know exactly what the next steps look like.
