Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income rarely arrives in a neat, single stream, and that is where most accounting difficulties begin. Add staff costs, stock, professional fees and shifting tax rules, and it becomes easy for records to slip. The points below cover the issues we see most often, though how tax, VAT and expenses apply always depends on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The core service covers the compliance work most pharmacists need: Self Assessment tax returns, annual accounts, bookkeeping, and Corporation Tax where you trade through a limited company. Depending on your circumstances, we can also handle payroll for your staff, VAT support, management accounts, tax planning and general financial record keeping. Because every pharmacy and every pharmacist is different, we agree the scope with you at the start so you know exactly what is covered and what it costs, with fixed, transparent packages rather than open-ended billing.
We work with the full range of pharmacy professionals and businesses. That includes community pharmacists, locum pharmacists picking up shifts across different employers, self-employed pharmacists with their own contracts, pharmacy owners and directors, independent pharmacies, and pharmacy partnerships. We also support pharmacists with combined income — for example employed work alongside locum shifts or a side business — where the tax position needs careful tracking across several sources.
We keep each income stream recorded separately so that dispensing income, private prescription fees, retail sales and locum earnings can all be seen clearly. This matters because different income types can carry different tax and VAT consequences, and mixing them together makes it harder to spot errors or plan ahead. How each stream is treated depends on your individual circumstances, so we review your specific arrangements rather than applying a blanket rule.
Yes. Self Assessment is one of the most common areas we deal with. We collect your locum or self-employed income details, identify the expenses you can reasonably claim, calculate what is due, and file your return before the deadline. We also explain payments on account so you are not caught out by a larger bill than expected. Because allowances and reliefs depend on your personal situation, we look at your figures individually before advising.
Typical areas include professional registration fees, indemnity or professional insurance, continuing professional development, specialist equipment, and travel between work locations where it qualifies. Whether a particular cost is allowable depends on the nature of the expense and your circumstances, so it is worth discussing specific items with us. We keep a clear record of claimed expenses so your position is consistent year to year and easy to explain if questions arise.
We do. Bookkeeping can be handled on an ongoing basis, keeping income, supplier invoices, stock purchases and other costs organised throughout the year rather than left until the year end. On the payroll side, we can run wages for dispensary, counter and support staff, including variable hours, overtime, statutory payments and pension contributions, along with the associated PAYE reporting. This is often the difference between a calm year end and a stressful one.
VAT registration depends on your turnover and the nature of what you supply, and pharmacy businesses can involve a mix of standard-rated, zero-rated and exempt items. Because of that, the answer is genuinely specific to your situation. We review your income levels and activities, explain whether registration is required or advisable, and handle returns and record keeping where VAT applies to you.
Switching is usually simpler than people expect. We ask for some basic information about your current set-up, contact your existing accountant to request the relevant records and handover details, and make sure nothing is missed between one firm and the next. Once your records are in place, we agree the service that suits you and set up a schedule for bookkeeping, payroll and filing deadlines. To begin, simply get in touch and tell us about your pharmacy work or business, and we will take it from there.
