Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances are rarely straightforward. Income arrives from several directions at once, costs shift throughout the year, and the rules that apply often depend on your individual circumstances rather than a one-size-fits-all answer. These are the challenges our Pharmacist Accountants in Reading Berks help clients work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around what you actually need. For most pharmacists that includes preparation of Self Assessment tax returns, annual accounts, Corporation Tax filings, bookkeeping and financial record keeping, payroll for staff and locum payments, tax planning, management accounts and support with VAT where it applies. Some clients come to us for a single return each year, while pharmacy owners typically want a fuller package covering the business and their personal tax position together. We agree the scope in advance so you know what is covered, and we work on fixed, transparent packages rather than open-ended hourly billing, so there are no hidden fees or unexpected invoices.
We work with community pharmacists employed by multiples who have additional income or benefits to declare, locum pharmacists and self-employed pharmacists managing their own tax affairs, pharmacy owners and independent pharmacies, pharmacy partnerships, and businesses operating online or through distance selling. We also help pharmacists with rental or investment income alongside their professional earnings, and those considering a change of business structure. If your work involves pharmacy income and professional expenses, we can help you keep the records straight and the tax position clear.
These income streams behave very differently and need to be recorded separately so the figures make sense and the correct tax treatment is applied. We help you set up a bookkeeping routine that distinguishes NHS contract income, private prescription income, over-the-counter and retail sales, and locum or freelance fees. Exactly how each item is treated for tax can depend on your individual circumstances, your business structure and the terms of your contracts, so we review your position rather than applying a blanket approach.
It depends on your circumstances. Employed pharmacists whose tax is fully collected through PAYE may not need to file, but a return is often required if you also work as a locum, are self-employed, receive untaxed income such as rent or dividends, have higher-rate tax to settle, or need to claim professional expenses that are not dealt with through your tax code. If you are unsure whether a return is due, it is worth checking before the deadline rather than after, because penalties can build quickly.
Commonly claimed items include professional registration fees, indemnity insurance, professional body subscriptions, continuing professional development costs, specialist clothing such as tunics, and travel between temporary or separate work locations. Whether a particular expense is allowable depends on your individual circumstances and on the expense being incurred wholly and exclusively for the purposes of your work, so some items are clear-cut and others need to be considered case by case. We review your outgoings each year and claim what is properly due, with a record kept to support the figures.
Yes. We can take on your day-to-day bookkeeping, keep your financial records organised, and run payroll for counter assistants, dispensers, trainee staff and locum payments, including the associated reporting and payment deadlines. For owners, we can also prepare management accounts so you can see how the business is performing during the year rather than only at the end of it. Good record keeping throughout the year makes annual accounts, tax filings and any queries from HMRC far simpler to deal with.
VAT registration depends on your turnover and on the nature of the goods and services you supply, and the position can be less obvious in pharmacy than in many other sectors. Some medicines and related supplies may be treated differently from standard-rated retail items, and the answer often depends on your individual circumstances and the mix of your sales. If you are approaching a registration threshold, or you are already registered and want to be sure your returns are correct, we can review your position and handle the reporting where it applies.
Yes, switching is usually straightforward and we can manage the transition for you, including contacting your existing accountant for the information we need and picking up your records from where they were left. To get started, simply get in touch and tell us about your work as a pharmacist or pharmacy business owner. We will talk through your accounting and tax requirements, explain what support makes sense for your situation, and once you are happy to proceed, put everything in place so your returns, records, payroll or accounts are handled and kept on track.
