Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our support is tailored to your circumstances, but typically it covers annual accounts, Self Assessment tax returns, bookkeeping and financial record keeping, Corporation Tax for limited companies, payroll for you and your staff, VAT assistance where applicable, management accounts and ongoing tax planning. Some pharmacists need help with all of these, while others only need accounts and a tax return each year. We discuss your position at the start so you know exactly what is being handled and what information we need from you, and we review it as your work or pharmacy business changes.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, limited companies operating pharmacy businesses and pharmacists providing consultancy or clinical services. If your work involves dispensing, prescribing advice, training, online pharmacy services or a portfolio of employed and self-employed roles, we can help keep your accounting and tax affairs in order. The common thread is that your income and costs come from pharmacy work, which is what our approach is built around.
Pharmacy income often arrives from several directions at once, including NHS payments, private prescriptions, over-the-counter sales and locum shifts. We help you record each stream accurately so your accounts and tax returns reflect the true position. Where income is taxable in different ways, or where a payment has tax already deducted, we make sure it is reported correctly. The right treatment can depend on your individual circumstances, so we will talk through how your income is generated before finalising anything.
Yes. Self Assessment is a core part of what we do for pharmacists, whether you work solely on a self-employed basis or combine locum shifts with employed work. We gather your income and expense records, review what can properly be claimed, calculate what is due and submit your return before the deadline. We will also explain when payments on account may apply and what that means for your cash flow, so there are no surprises. Because allowances and reliefs depend on individual circumstances, we confirm the position with you rather than applying a blanket approach.
Pharmacists commonly claim costs that are genuinely incurred for the purposes of their work, which can include professional registration fees, indemnity insurance, continuing professional development, specialist equipment, professional subscriptions and travel between work locations. Some costs, such as using part of your home for business purposes or buying uniforms, need careful treatment. Whether an expense is allowable depends on your individual circumstances and how the cost relates to your work, so we review your records with you before including anything in a return.
Yes. We look after bookkeeping for pharmacy businesses, keeping purchase invoices, sales records, stock costs and bank transactions organised throughout the year rather than leaving everything until the year end. On payroll, we handle wages for dispensary and counter staff, real time information submissions, pension administration and the paperwork that comes with taking on or changing employees. Clean bookkeeping and accurate payroll make your accounts more reliable and reduce the chance of unwelcome corrections later.
VAT can be a complicated area for pharmacies because of the mix of zero-rated, standard-rated and exempt items that appear across prescriptions, retail sales and services. Whether you need to register, how your supplies should be treated and how your records should be kept all depend on your turnover and the specific products and services you provide. We review your situation, help you register or manage returns where required, and keep your record keeping consistent with the treatment applied.
Switching is usually far less disruptive than people expect. We ask for your permission to contact your current accountant, request your records and take over the filings that are due, then confirm a clear handover so nothing is missed. If you have been running behind with bookkeeping or a return is outstanding, we will help you work through it methodically. Once you are on board, we agree how your accounts, tax returns, payroll and any VAT obligations will be managed going forward.
