Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances can be more complicated than they first appear, and a few recurring issues tend to trip people up. Here are the areas we see most often, and where careful record keeping and sound advice make a real difference.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on what you need, and we shape the package around your circumstances rather than pushing a fixed template. For locum and self-employed pharmacists, that usually means Self Assessment, bookkeeping, expense tracking and tax planning. For pharmacy owners and limited companies, it typically includes annual accounts, Corporation Tax returns, payroll, management accounts and ongoing business accounting support. Where VAT applies, we can also help with registration, returns and record keeping. We will confirm exactly what is covered before any work begins, and pricing is structured as fixed, transparent packages with no hidden fees.
We support community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating in the pharmacy sector. Some clients are employed and simply need help with a side income from locum shifts or consultancy work, while others are running a full pharmacy business with staff, stock and multiple income streams. If your situation sits somewhere in between, that is fine too — we will look at the whole picture and work out what support actually makes sense for you.
This is one of the main reasons pharmacy accounting benefits from specialist attention. NHS payments, private prescriptions, over-the-counter sales, service and vaccination fees, and locum income all behave differently and should be recorded separately so the figures are meaningful and your tax position is accurate. We set up your bookkeeping so each stream is tracked clearly across the year, which makes your annual accounts and tax returns far easier to prepare and gives you a much better view of where your profit is actually coming from.
Many pharmacists do, but not all. If you are a locum, self-employed, a partner in a pharmacy business, or you receive income that is not taxed at source — such as rental income or consultancy fees — a Self Assessment return is usually required. Employed pharmacists with only taxed income and no additional earnings may not need to file, though there are exceptions involving higher income and certain benefits. We will review your circumstances and confirm whether a return is needed, then prepare and file it on your behalf.
Common claims include registration and regulatory fees, professional indemnity insurance, continuing professional development and training, specialist equipment, uniform and certain travel costs. Whether a particular expense is allowable depends on your individual circumstances and how it relates to your work, so there is no single answer that applies to everyone. We review your outgoings, identify what can properly be claimed, and make sure everything is supported by adequate records before it goes into your return.
Yes. We handle day-to-day bookkeeping so income, stock purchases, staff costs and professional expenses are recorded accurately throughout the year, which avoids a rush at the deadline. On payroll, we can manage the routine processing and reporting for dispensary staff, counter teams, pharmacy technicians and locum cover, including the filings that come with employing people. Keeping bookkeeping and payroll under one roof means your records stay consistent and your year-end accounts are based on figures you can trust.
Sole trader, partnership and limited company structures each carry different tax, administrative and liability implications, and the right choice depends on your level of profit, whether you have business partners, how you intend to draw income and your longer-term plans. There is no universally correct answer, and switching later is possible but has consequences. We talk through the trade-offs with you in plain terms so you can make an informed decision, and we revisit the question as your pharmacy business grows or your circumstances change.
It is usually far simpler than people expect. Get in touch and we will talk through your current arrangements, what has been filed and what is outstanding, and what you need from an accountant going forward. If you decide to proceed, we can contact your existing accountant to request the relevant information and handle the handover on your behalf, so you are not caught in the middle. Once we have your records, we confirm the scope of work, set out the fixed package, and agree a schedule so nothing is missed.
