Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely fit neatly into a single category, which is exactly where things get complicated. These are the practical accounting and tax pressures we see pharmacists and pharmacy businesses in Richmond dealing with most often, and where specialist support tends to make the biggest difference.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants in Richmond look after the accounting and tax affairs that come with being a pharmacist or running a pharmacy business. That typically includes preparing Self Assessment tax returns, annual accounts and Corporation Tax computations, keeping bookkeeping up to date, running payroll for dispensary and counter staff, offering tax planning, and providing VAT support where registration applies. Just as importantly, we help you interpret what the numbers mean for your business — margins on NHS versus private income, staffing costs, stock levels and cash flow — so decisions are based on real figures rather than guesswork.
They are designed for anyone whose income or business is connected to pharmacy. That includes community pharmacists, locum pharmacists, self-employed pharmacists offering clinical or advisory services, pharmacy owners and independent pharmacies, pharmacy partnerships, online and distance-selling pharmacies, and pharmacy contractors expanding to additional sites. Whether you are filing your first Self Assessment return or managing payroll for a growing team, the level of support is scaled to what you actually need.
Pharmacy income can come from several different sources, including NHS contracts, private prescriptions, retail sales, locum engagements and consultancy work, and each needs to be recorded and reported correctly. How that income is taxed depends on your individual circumstances — for example, whether you trade as a sole trader, through a partnership, or via a limited company, and whether income is received directly or through an agency. We review your particular position before advising, so the treatment applied is appropriate to you rather than taken from a general rule of thumb.
Many pharmacists do, particularly if you have locum income, self-employed earnings, untaxed income from property or investments, higher-rate income, or income that HMRC has not already taxed through PAYE. If you are employed only and all tax is collected through payroll, you may not need to file, but the position varies from person to person. We can review your circumstances and confirm whether a return is required, then prepare and submit it accurately and on time if it is.
Commonly claimed expenses include GPhC registration fees, professional indemnity insurance, professional body memberships, continuing professional development, specialist equipment, uniforms, and travel between work sites where it qualifies as business travel. The precise treatment of any expense depends on your individual circumstances and on whether it was incurred wholly and exclusively for your work or business, so each claim is reviewed on its own merits rather than assumed to be allowable.
Yes. We can maintain your bookkeeping throughout the year, recording income and expenditure consistently so your records are accurate and ready for accounts preparation. On the payroll side, we process wages for pharmacists, dispensers, counter staff and locum cover, produce payslips, handle pension contributions and manage the associated real-time reporting to HMRC. Keeping these tasks running in the background means fewer surprises at year end and a clearer view of how the business is performing month to month.
VAT treatment in pharmacy can be more involved than in many other sectors, because different income streams — such as NHS prescriptions, private prescriptions, retail sales and professional services — may be treated differently. Whether you need to register, and which scheme or approach suits you, depends on your individual circumstances and turnover. We can review your position, explain the options clearly and handle the ongoing VAT records and returns where registration applies.
Switching is generally simpler than people expect. Once you decide to move, we contact your existing accountant to request the relevant information, handle the professional clearance process and make sure nothing falls through the gap between firms. You do not need to chase paperwork yourself. To begin, simply get in touch and tell us about your pharmacy work or business, and we will arrange an initial conversation to discuss your accounting and tax requirements before putting the appropriate ongoing support in place.
