Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Running a pharmacy in Rochdale brings together several income streams, regulatory costs and reporting deadlines, and keeping the numbers straight is rarely straightforward when you are also managing a dispensary or a busy counter. The points below are the ones we are asked about most often, and how each applies will always depend on your own circumstances and how your business is set up.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but most clients come to us for a combination of annual or company accounts, bookkeeping and financial record keeping, Self Assessment tax returns, Corporation Tax where relevant, payroll, tax planning and ongoing advice during the year. Locum and self-employed pharmacists typically want help with income and expense records and their tax return, while pharmacy owners often need payroll for dispensary staff, management information and support with stock and business costs as well. We agree the scope with you at the start so you know exactly what is covered, and we can adjust it as your circumstances change.
We work with employed pharmacists, locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company contractors operating in and around Rochdale. You do not need to own a pharmacy to use us. Many clients combine employed work with locum shifts, or hold a portfolio of roles, and that mix usually makes the accounting more involved rather than less. If you are unsure whether your situation fits, a short conversation will usually clarify it.
We start by mapping out every source of income you receive, because NHS payments, private prescription income, over-the-counter and retail sales, and locum fees can all behave differently in terms of timing and record keeping. Once those streams are identified, we put a bookkeeping approach in place that captures each one accurately and keeps the supporting records in order, including the statements and remittances that back up the figures. The tax and VAT treatment of particular income types depends on your individual circumstances and the nature of what you supply, so we confirm the position for your business before anything is submitted.
It depends on your circumstances. If you are employed through PAYE and have no other income, you may not need to file one, but locum work, self-employed income, partnership profits, dividend income from a limited company or untaxed income from elsewhere usually means a return is required. Pharmacists who have recently started locum work, changed roles or taken on a directorship often find their filing obligations change without realising. We review your position and confirm whether a return is needed, then prepare and submit it, making sure allowances and expenses that genuinely apply to you are taken into account.
Yes. We help you identify the costs that are relevant to your work, which may include professional registration and indemnity costs, professional body subscriptions, continuing professional development, specialist equipment, uniform and travel between sites, alongside business costs such as stock, dispensary supplies, rent and utilities. Whether a particular cost can be claimed, and to what extent, depends on your individual circumstances and whether it was incurred wholly and exclusively for your work or trade. We review the detail with you rather than applying a blanket approach, and we keep the supporting records in a form that stands up to scrutiny.
For bookkeeping, we set up and manage records that suit how your pharmacy operates, covering income streams, supplier invoices, stock purchases, overheads and professional costs, and we can work with accounting software so you have visibility of your figures during the year. On payroll, we handle wages for dispensary and counter staff, the associated reporting requirements in real time, payslips, and workplace pension administration, along with the year-end payroll tasks that follow. If you would rather keep some of the bookkeeping in-house, we can work alongside you, review what you have done and pick up the parts you would prefer to hand over.
VAT in pharmacy can be more involved than in many other trades, because the treatment of goods and services varies depending on what is being supplied, and some pharmacy sales may be treated differently from others. We look at your turnover, the mix of your income and the nature of your supplies, then advise on registration, record keeping and return preparation where VAT applies to you. Whether you need to register, and how particular items should be treated, depends on your individual circumstances and can change as your business develops, so we review it with you rather than assuming a fixed answer.
We can do both. If you are deciding between operating as a sole trader, forming a partnership or trading through a limited company, we talk through the practical and tax implications of each option in light of your income, plans and risk profile, and we revisit that decision as your circumstances evolve. On switching, the process is usually much simpler than people expect: once you confirm you would like to move, we contact your existing accountant for the relevant information and records, check everything is complete, and take over the ongoing work so deadlines are not missed. You do not need to prepare anything complicated in advance.
