Specialist Accountants for Pharmacies & Locum Pharmacists
4.9/5.0
Google Reviews
See what doctors, dentists, and care providers say about working with us.
NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely arrive in a neat, single stream, and that is where most of the difficulty starts. Between NHS payments, private prescriptions, over-the-counter sales, locum work and employed income, getting everything recorded correctly — and in the right place — takes care and consistency. Here are the areas we help pharmacists and pharmacy businesses in Rotherham work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work covers the full range of accounting and tax support, tailored to how pharmacy income arrives. In practice that means bookkeeping, Self Assessment tax returns for locums and self-employed pharmacists, annual accounts and Corporation Tax returns for limited companies, partnership accounts and returns, payroll for dispensary and counter staff, tax planning, management accounts and VAT support where registration applies. We also help with financial record keeping, so your figures are accurate and available when you need them rather than being assembled in a rush before a deadline.
It suits anyone earning income from pharmacy work or running a pharmacy business. That includes locum pharmacists, self-employed pharmacists, community pharmacists with additional income streams, pharmacy partners, pharmacy owners and directors of limited companies, independent pharmacies and pharmacy contractors. If your circumstances are mixed — for example, employed hours alongside locum shifts — that is common, and we can look at how each element should be reported depending on your individual position.
These are usually recorded differently, so the first step is understanding where each payment comes from and how it should be treated. NHS payments, private prescription income, over-the-counter sales and locum fees all feed into your accounts in their own way, and the correct treatment can depend on whether you trade as a sole trader, a partnership or a limited company. We work through your income streams with you, keep them clearly separated in your records, and make sure the figures that reach your accounts and returns are consistent and supportable.
Many pharmacists and pharmacy owners do, but it depends on your circumstances. If you have locum income, self-employed earnings, partnership profits, property or investment income, or untaxed income from other sources, a return is usually required. If you are employed only, you may not need one — although that can change. We will confirm your position and, where a return is needed, prepare and file it, making sure professional expenses and allowances are considered properly and that the treatment reflects your individual situation.
We can review the costs you incur and advise on how they are likely to be treated, which depends on your circumstances and whether each cost is incurred wholly and exclusively for the purposes of your work. Registration fees, professional indemnity insurance, professional memberships, and the cost of training that maintains existing skills are common examples, but the rules are not identical for everyone. We will look at your specific position rather than applying a blanket answer, and keep the supporting records in good order.
Yes. Regular bookkeeping keeps your records accurate and gives you a clear picture of performance month to month, instead of a single stressful catch-up before the year end. Payroll support covers staff pay, deductions, pensions and reporting obligations, including rotas that vary week to week across dispensary and counter teams. We can work with the systems you already use or suggest a straightforward setup, depending on what suits your business.
It depends. VAT registration is generally required once taxable turnover passes the relevant threshold, but pharmacy businesses often deal with a mixture of standard-rated, zero-rated and exempt supplies, which complicates the position. Prescription-only medicines and some other items can be treated differently from general retail sales, so the answer is specific to your mix of income. Where registration applies, we can help with VAT returns, record keeping and the practicalities of reporting, and where it does not, we will explain why.
We can talk through sole trader, partnership and limited company structures, looking at how each might suit your income, your plans and your responsibilities — the right answer is individual to you and can change as the business grows. Switching to us is usually straightforward: with your permission we contact your existing accountant, request the relevant records, and handle the handover so nothing is missed. If you are partway through a tax year or have an upcoming deadline, we will set out a clear plan and timeline before anything changes.
