Specialist Accountants for Pharmacies & Locum Pharmacists
4.9/5.0
Google Reviews
See what doctors, dentists, and care providers say about working with us.
NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses generate income and costs in ways that general accounting software rarely handles neatly. These are some of the issues Pharmacist Accountants in Rugby help clients work through, and how each one is treated can depend on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our core service covers Self Assessment tax returns, annual accounts, Corporation Tax computations for incorporated pharmacies, bookkeeping, payroll, VAT returns where applicable, management accounts and tax planning. What you actually need depends on how you work — a locum pharmacist may only need a tax return and straightforward expense support, while an independent pharmacy with staff and a dispensary will typically need bookkeeping, payroll, VAT and full annual accounts. We agree the scope with you upfront so you know exactly what is covered, and our packages are fixed and transparent with no hidden fees.
Not at all. We work with the full range of pharmacy professionals, including community pharmacists, locum pharmacists, self-employed pharmacists providing clinical or consultancy services, pharmacy managers with additional income sources, pharmacy owners and directors, independent pharmacies, and pharmacy partnerships with two or more partners. If your income or business is connected to pharmacy, we are set up to help. The work differs from client to client, but the common thread is that your accounting reflects how pharmacy income and costs genuinely arise.
Each income stream is recorded separately so that the accounts give a clear picture rather than one undifferentiated total. NHS reimbursement, private prescriptions, over-the-counter sales, clinical services and locum fees each have their own characteristics and, in some cases, their own VAT and tax treatment. Locum income in particular needs careful tracking if you work across several sites, and travel or other costs may be allowable depending on the circumstances. How any particular item is treated depends on your individual position, so we review it with you rather than applying a blanket approach.
If you are employed only, with tax deducted through PAYE and no other income, you may not need to file one. However, locum pharmacists, self-employed pharmacists, partners in a pharmacy partnership, company directors and anyone with untaxed income such as rental or investment income will usually need to complete a Self Assessment return. The rules around who must file and what must be declared are not identical for everyone, and penalties for late filing apply. We can confirm your position and prepare the return for you, making sure all income sources are accounted for.
Commonly claimed items include professional registration and regulatory fees, professional indemnity insurance, relevant subscriptions, specialist equipment, and certain training and continuing professional development costs. Whether a particular expense is allowable depends on the rules and on your individual circumstances — for example, some costs are only deductible where they relate specifically to your trade or profession, and mixed personal and professional use needs to be apportioned. We review your expenses with you and make sure claims are properly supported by records, so nothing is claimed that could later cause difficulty.
Yes. Bookkeeping and payroll are two of the most valuable things we take off a pharmacy owner's plate. We keep your records current so that stock, supplier invoices, takings and expenses are captured properly, and we run payroll for dispensary and counter staff, including variable hours, overtime, statutory payments and pension contributions. Payslips are issued on schedule and PAYE obligations handled. Having both under one roof means your accounts, payroll and tax position stay consistent, which avoids the reconciliation problems that appear when these tasks are split between different providers.
VAT depends on your turnover and on the nature of your supplies — pharmacy sales can involve a mix of zero-rated, standard-rated and exempt items, which makes the position more nuanced than for many other businesses. If you are registered, we handle returns and advise on treatment where it applies to your circumstances. On structure, the right choice between sole trader, partnership and limited company depends on profitability, risk, how many owners there are and your plans for the future. There is no single answer that suits everyone, so we look at your situation and set out the practical implications before you decide.
Switching is usually far less disruptive than people expect. Once you decide to move, we contact your current accountant on your behalf to request the handover of records and professional clearance, and we manage the transition so there is no gap in your compliance. You will need to provide some information about your income, structure and any registration obligations, and we will confirm what is outstanding and what needs to be filed next. Getting started is simply a matter of contacting Pharmacist Accountants in Rugby to arrange an initial conversation with no obligation attached.
