Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting rarely fits neatly into a single category, which is why so many pharmacists find the admin side of things harder than the clinical side. A few of the common pressure points include the following.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on your circumstances, but the core usually covers preparation and submission of Self Assessment tax returns, annual accounts, Corporation Tax returns where a limited company is involved, bookkeeping and financial record keeping, payroll, VAT support where applicable, and tax planning. For pharmacy owners and partnerships we also look at management accounts and business structure reviews. Each engagement is agreed in advance as a fixed, transparent package, so you know what is covered before work begins rather than discovering extras later.
It suits anyone earning from pharmacy work — locum pharmacists, self-employed pharmacists, community pharmacists employed by a multiple who need help with their tax return, pharmacy owners and directors, independent pharmacies, and pharmacy partnerships. If your income or your business comes from pharmacy, the accounting approach is built around that. If you are unsure whether your situation fits, a short initial conversation is usually enough to establish whether the support would be useful.
NHS dispensing income, private prescriptions, retail sales and any consultation or service fees are treated as separate income streams so that records and reporting remain clear and accurate. That separation matters for both bookkeeping and management reporting because it lets you see which parts of the business are performing. The correct accounting and tax treatment can vary according to how the business is structured and what is being supplied, so the position is always assessed in light of your individual circumstances.
Yes. Locum pharmacists often have income from several agencies, expenses such as mileage, indemnity cover, professional registration and equipment, and payments on account that need to be factored into cash flow planning. We prepare and file your return, help identify expenses that may be allowable, and keep records in a format that makes future years simpler. Because entitlement to relief depends on individual circumstances, we review each claim rather than applying blanket assumptions.
Professional costs incurred wholly and exclusively for the purposes of your work, such as professional registration, indemnity insurance and relevant subscriptions, are commonly claimed, and mileage and some home working costs may also be available. Whether a specific expense qualifies depends on your individual circumstances and how the cost relates to your work, so we assess each item rather than assuming it is automatic. Keeping receipts and clear records makes the process much quicker at year end.
Yes. Bookkeeping can be maintained on an ongoing basis through cloud accounting software, which keeps records tidy, reduces the year-end workload, and gives you a clearer view of how the business is performing month to month. Payroll covers dispensary and counter staff as well as directors, including pension obligations, statutory payments and real-time reporting. If you prefer to handle day-to-day entry yourself, we can review and finalise the records instead.
VAT registration and treatment depend on your turnover, what you supply and how those supplies are classified, since a pharmacy may deal with zero-rated, exempt and standard-rated items at the same time. There is no single answer that applies to every pharmacy, and the correct position depends on your individual circumstances. We can review your position, help with registration decisions where appropriate, and prepare VAT returns accurately once you are registered.
Yes. Switching is usually more straightforward than people expect — we handle communication with your previous accountant, obtain the necessary records, and make sure nothing is missed at the handover. If you are considering whether a sole trader, partnership or limited company structure suits you better, we can set out the differences in practical terms based on your profits, drawings and plans. Any decision should be made in light of your individual circumstances, and we will explain the implications clearly rather than pushing a one-size-fits-all answer.
