Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely arrive in a neat, predictable pattern, and that is where most of the accounting headaches begin. Pharmacist Accountants in Sandy help you make sense of the moving parts so nothing important slips through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our work typically covers Self Assessment, annual accounts, bookkeeping, Corporation Tax or partnership returns, payroll, tax planning, management accounts and financial record keeping, along with VAT support where it applies to your pharmacy business. Because pharmacists' circumstances vary so widely, the exact mix is agreed with you after we have looked at how you earn your income — whether that is locum shifts, an employed role, a limited company, a partnership or a pharmacy you own outright. You will always know what is included, what happens when, and what information we need from you to keep everything accurate and on time.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses in Sandy and the surrounding areas. Some clients need help with a single Self Assessment return because their income is simple but the expenses are fiddly. Others run a pharmacy with staff, stock, multiple income streams and reporting obligations throughout the year. The common thread is that our support is shaped around pharmacy work rather than fitted to a generic small business checklist.
These are usually recorded differently because they behave differently. NHS payments tend to follow their own schedule and statement cycle, private prescriptions and services may be invoiced individually, and retail or online sales often come with their own takings records, card fees and stock considerations. We help you set up a recording approach that keeps each stream clear and reconciled, so your accounts show a true picture of the pharmacy's performance and your tax returns are built on reliable figures. How each stream is treated for tax purposes can depend on your individual circumstances, and we will explain the position that applies to you.
It depends on your situation. Locum pharmacists and self-employed pharmacists generally need to report their income through Self Assessment, and many pharmacists who are employed but also earn locum income, rental income or other untaxed amounts need to file as well. If your only income is taxed through PAYE and nothing else applies, you may not need a return at all. We review your circumstances, confirm whether a return is required, and then prepare and file it accurately so there is no guesswork.
Yes. Pharmacists commonly incur costs such as professional registration, indemnity insurance, professional body subscriptions, training and continuing professional development, uniforms, specialist equipment and travel between sites. Whether a particular cost can be claimed, and how it should be recorded, depends on your individual circumstances and how the expense relates to your work. We help you identify what is relevant, keep supporting records in a usable format and build a bookkeeping routine that takes minutes rather than hours each week, so year-end work is straightforward rather than painful.
We can run payroll for dispensary staff, counter assistants, pharmacists and managers, handling payslips, deductions and the associated reporting. On VAT, whether you need to register depends on your turnover and the nature of your sales, and how VAT applies can differ between prescription dispensing, retail sales and additional services, so this always needs to be looked at individually rather than assumed. If VAT is relevant to your business, we help you keep records correctly and complete returns on time; if it is not, we will tell you that too.
There is no single answer that suits every pharmacy business. Sole trader status is simpler to administer, partnerships suit two or more owners sharing responsibility, and a limited company can offer different tax and profit extraction options alongside additional reporting and compliance duties. The right structure depends on your profits, how many owners are involved, your plans for growth or sale, and your personal tax position. We talk through the practical implications of each route so you can make an informed decision, and we can review it again as your circumstances change.
Switching is usually more straightforward than people expect. We ask for some basic details about your current arrangement, contact your existing accountant to request the relevant records and information, and confirm the position on any outstanding filings so nothing is left half finished. Once everything is in place, we review your records, set up a sensible bookkeeping routine, make sure upcoming deadlines are covered and explain what will happen next. If you are partway through a tax year or have returns due soon, we will tell you honestly what can be done and by when — and how we can help you get started.
