Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work rarely produces a simple, single-stream income, and that is where most accounting difficulties begin. Pharmacist Accountants in Saxilby help you make sense of the moving parts, while remembering that the right tax, VAT and expense treatment always depends on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The support you receive depends on your circumstances, but most pharmacists and pharmacy businesses come to us for a combination of Self Assessment tax returns, annual accounts, bookkeeping, Corporation Tax, payroll and tax planning. Locum and self-employed pharmacists typically need help reporting multiple income streams and organising their expenses, while pharmacy owners and limited companies usually need accounts, payroll for staff and ongoing bookkeeping. VAT support and management accounts can also be included where they are relevant to your turnover and activities. We set out clearly what is covered before we begin, so there are no surprises about the scope of the work.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacy businesses. If you receive a mix of employment income from a pharmacy role and self-employed income from locum or advisory work, that is also well within what we handle. The common thread is that our work is focused on pharmacists and pharmacy businesses, so we are not learning the sector from the ground up each time, and the advice you receive reflects the way pharmacy income and costs actually behave.
Pharmacy income is not a single category. NHS remuneration, private prescription income, retail sales, consultation fees and locum payments can each be treated differently depending on how they arise and how your business is structured. Employment income is normally taxed through PAYE, while self-employed and locum income is reported through Self Assessment, and the rules around what is allowable can vary. Because the correct treatment depends on your individual circumstances, we look at how your income actually arises and report it accordingly, rather than applying a general rule of thumb.
Many pharmacists do, particularly locum pharmacists, self-employed pharmacists, pharmacy partners and company directors, but it is not automatic for everyone. If all of your income is taxed through PAYE and there is nothing else to report, you may not need to file. Where you have locum earnings, untaxed income, partnership profits, dividend income above the relevant thresholds or higher-rate income that is not fully taxed at source, a return is usually required. We can confirm your position based on your own circumstances and handle the return from start to finish.
There are a number of expenses commonly associated with pharmacy work, including professional registration fees, indemnity or professional insurance, professional body subscriptions, specialist clothing, and training or continuing education that maintains your existing skills. Some costs, such as travel between temporary locum locations, may also qualify depending on the nature of the work. Not every expense is allowable, and treatment can differ between employment and self-employment, so the right approach depends on your individual circumstances. We review your spending and identify what can properly be claimed.
Yes. We provide bookkeeping that keeps your income and expenditure recorded accurately throughout the year, which makes annual accounts, tax returns and any future funding discussions far simpler. On the payroll side, we manage payslips, PAYE, pension-related reporting and the associated submissions for dispensary staff, counter staff and other employees, as well as handling payments to locums where that applies. Keeping bookkeeping and payroll with the same team means your records, your returns and your staff costs all line up rather than being reconciled at the end of the year.
VAT treatment in pharmacy is not always straightforward, because the mix of prescription dispensing, retail sales and other services can affect how different supplies are treated, and registration thresholds apply based on your turnover. Similarly, the structure you trade through, whether sole trader, partnership or limited company, affects how profits are taxed and how you take money out of the business. There is no single answer that suits every pharmacy, and the right choice depends on your individual circumstances and future plans. We can review both areas with you and explain the practical implications before you make changes.
Switching is usually simpler than people expect. We ask for some basic information about your current arrangements, contact your existing accountant to request the relevant records and handover details, and make sure HMRC is updated where necessary. Once we have your information, we set up the bookkeeping, payroll or reporting processes you need and confirm the deadlines that apply to you. To get started, simply get in touch and tell us a little about your work, your business structure and what you need help with, and we will take it from there.
