Specialist Accountants for Pharmacies & Locum Pharmacists
4.9/5.0
Google Reviews
See what doctors, dentists, and care providers say about working with us.
NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely arrive in one tidy stream. Most pharmacists are managing several income sources, moving costs, and reporting obligations at the same time, and small record-keeping problems quickly turn into larger tax ones. Here are the challenges we see most often in Shepperton and the surrounding area.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on whether you are a locum, a self-employed pharmacist, a partner or a pharmacy business owner, but most clients come to us for a combination of Self Assessment or company tax returns, annual accounts, bookkeeping, payroll, and ongoing tax advice. Pharmacy businesses often need VAT support and management accounts as well. During our initial conversation we set out precisely what is covered so there are no surprises, and you can add or adjust services as your circumstances change.
They are designed for anyone earning income through pharmacy work. That includes locum pharmacists, self-employed pharmacists, employed pharmacists with additional income, community pharmacy owners, independent pharmacy operators, pharmacy partnerships, and limited companies running pharmacy businesses. If you are unsure whether your situation fits, get in touch and describe what you do — we will tell you honestly whether we are the right fit.
Yes, and this is one of the most common reasons pharmacists approach us. NHS dispensing income, private prescriptions, retail sales, locum fees and other revenue each need to be recorded and reported correctly, and mixing them together in your records makes both bookkeeping and tax reporting harder than it needs to be. We help you separate income streams properly so your accounts reflect what the business actually earns.
It depends on your circumstances. If you are self-employed, working as a locum, or receiving income that is not taxed at source, a Self Assessment return is usually required. If you are employed and taxed through PAYE, you may still need to file if you have untaxed income, higher earnings, dividends, rental income, or other reportable sources. We review your position and confirm what applies to you rather than applying a blanket rule.
There are costs commonly associated with pharmacy work that may be allowable, including professional registration and indemnity insurance, certain professional subscriptions, and costs directly connected to your work. However, whether a specific expense is allowable depends on your individual circumstances and the reason it was incurred, so it is worth discussing your particular outgoings with us rather than assuming either way. We will go through your expenditure and confirm what can be claimed.
We can take bookkeeping off your hands entirely or support you in keeping records yourself, depending on how involved you want to be. Records are maintained with pharmacy income and cost categories separated properly, which makes reporting and tax returns far simpler. On payroll, we manage payslips, RTI submissions and pension duties for dispensary and counter staff as well as owner-pharmacists, so wages are processed accurately and on time.
VAT registration depends on your taxable turnover and the nature of what you sell, and some pharmacy supplies are treated differently from others. If you are registered, we prepare and submit returns and help you choose a scheme that suits the way your business operates. If you are not registered, we monitor whether registration may become necessary. Because VAT treatment depends on individual circumstances, we assess your position specifically rather than offering a general answer.
Switching is usually far less disruptive than people expect. We contact your existing accountant to request the information we need, handle the handover of records and prior filings, and confirm your position with HMRC so nothing is missed. Most of the work is ours to manage, not yours. Once everything is in place, we agree a clear plan for the coming year so deadlines are met from the outset and you are not left chasing anything yourself.
