Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Allesley
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting pattern. A practice may combine professional fees with retail sales of spectacles and contact lenses, hold stock, invest in equipment and employ staff, which all affects record keeping and tax reporting.
- Mixed income streams — Professional fees, contact lens arrangements and spectacle sales can be recorded and reported differently, so income needs to be tracked clearly by type.
- Stock and inventory — Spectacle frames, lenses and contact lenses tie up money in stock, so accurate valuation and consistent record keeping matter at year end.
- Equipment and practice costs — Diagnostic instruments, testing equipment, premises costs and professional expenses must be recorded correctly to support allowable deductions.
- Payroll for practice staff — Employing optometrists, dispensing opticians, optical assistants and reception staff brings PAYE, pension and contractor payment considerations.
- VAT on mixed supplies — Professional services and goods such as spectacles or contact lenses can be treated differently for VAT depending on the nature of each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They look after the day-to-day financial side of an optical practice or professional career — bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where applicable. The aim is to keep records accurate, filings on time and the numbers genuinely useful when you make decisions about stock, staffing and equipment.
They can support self-employed optometrists and locums, dispensing opticians, independent optical practice owners, partnerships and limited companies, along with other optical businesses supplying spectacles, contact lenses and related products. The right approach depends on how each professional or business operates and how it is structured.
Most practices need some combination of bookkeeping, annual accounts, payroll, management accounts and tax planning, plus Self Assessment or Corporation Tax depending on structure. Stock and equipment records, VAT support where relevant and help with choosing a business structure can also matter. Requirements vary, so not every practice needs every service.
Yes. Bookkeeping keeps income from professional fees, spectacle sales and contact lens supplies properly recorded, while Self Assessment covers self-employed opticians, optometrists and dispensing opticians, and partners in a practice. What is required depends on your structure, your income sources and whether you also run a limited company.
VAT depends on turnover and the nature of the supplies made. Professional optical services and goods such as spectacles or contact lenses can be treated differently, so each supply and the circumstances of the business need to be reviewed rather than assuming one treatment applies throughout.
Stock such as frames, lenses and contact lenses should be recorded consistently so year-end figures are accurate. Business expenses — equipment, premises costs, professional fees and staff costs — should be kept separate and supported by proper records. How each item is treated depends on whether it is a capital or day-to-day cost.
Switching is generally straightforward. We would review your current position, your structure and your records, then agree the support you need going forward. If you are partway through a tax year, information can usually be transferred from your previous accountant so filings stay on schedule.