Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Clanfield
4.9/5.0
Google Reviews
⭐ What Clients Say About Us
See what doctors, dentists, and care providers say about working with us.
Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine clinical work with retail, which means the numbers are rarely straightforward. Keeping records accurate and tax treatment correct takes planning, particularly when professional services and optical goods are involved.
- Mixed income streams — Professional fees and sales of spectacles or contact lenses need to be recorded separately and accurately.
- Stock and inventory — Frames, lenses and contact lenses tie up money, so stock levels and purchases need careful tracking.
- Equipment and practice costs — Testing equipment, fitting tools, premises and staff wages are major outgoings that affect your taxable profit.
- VAT on different supplies — Professional services and optical goods can have different VAT treatments depending on the nature of each supply.
- Bookkeeping and cash flow — Timing gaps between supplier payments, staff wages and patient receipts make consistent record keeping essential.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They provide accounting, tax and compliance support tailored to optical professionals and businesses. That typically includes bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where applicable, along with practical guidance on stock, equipment, premises costs and the different income streams an optical practice generates. The exact scope depends on how you trade.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed and locum optical professionals, practice owners, partnerships and limited companies. Because these professionals work in different ways and earn income from different sources, the accounting and tax work involved varies considerably from one business to the next.
Yes. Self-employed opticians and optometrists often need help with Self Assessment, record keeping and understanding which expenses can be claimed against professional income. Whether you work as a sole trader, locum or partner, the right approach depends on your circumstances, so it is worth reviewing how your income and costs are recorded.
Spectacles, contact lenses and other optical goods are trading stock for most practices, so purchases, sales and remaining stock need accurate recording. For VAT, the treatment can differ from that of professional optical services depending on the nature of each supply. How these items are handled in your accounts depends on your business structure and circumstances.
Many do, but it depends on turnover and the nature of the supplies made. Professional optical services and supplies of optical goods can have different VAT treatments, so registration and record keeping need to reflect what is actually being supplied. VAT is rarely a simple yes or no question for an optical practice.
Yes. Payroll support can cover optometrists, dispensing opticians, optical assistants and reception staff, including PAYE, National Insurance and pensions administration where relevant. Where practices use locums or other contractors, the payments involved may need different treatment, so it is worth confirming the correct position before the tax year end.
Yes. Changing accountant is usually straightforward, and the process typically involves confirming your details, arranging for records to be passed across and checking that outstanding filings are up to date. It helps to plan the switch around your accounting year end so that nothing is missed.
Getting started usually begins with a conversation about how your practice or professional work is structured, what income streams you have and what accounting support you already receive. From there, the relevant services can be identified. The aim is clear, practical support with transparent fees and no hidden extras.