Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Clevedon
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Opticians, Optometrists and Optical Businesses We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses combine clinical work with retail, which can make the accounting more involved than it first appears. Stock, equipment, mixed income streams and different staffing arrangements all add layers that need to be handled consistently throughout the year.
- Multiple Income Streams: Examinations, dispensing fees, contact lens plans and retail sales arrive differently, so income needs consistent, clearly separated recording.
- Optical Goods and Stock: Frames, lenses and contact lenses tie up money in inventory, so purchases, stock levels and cost of sales need tracking.
- Equipment and Premises: Testing equipment, fit-out costs and lease payments are significant, and their treatment depends on ownership and structure.
- Payroll and Locums: Employed optometrists, dispensing opticians and support staff are paid differently from locums and subcontractors, which affects payroll and tax reporting.
- VAT on Mixed Supplies: Professional services and optical goods may be treated differently for VAT, so the position depends on each supply and the circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day and year-end accounting that optical professionals and practices need, including bookkeeping, Self Assessment, annual accounts, Corporation Tax and payroll. Because optical businesses often mix professional services with sales of spectacles and contact lenses, the work also involves keeping income streams and stock records clear.
Support is available for self-employed optometrists, dispensing opticians, locums, independent opticians and optical practice owners, whether they trade as sole traders, partnerships or limited companies. The right approach depends on how you earn income, how the business is structured and whether you hold stock or employ staff.
Yes. Self-employed optometrists and locums typically need help with record keeping, allowable expenses and Self Assessment, while those running a practice may also need payroll, VAT support and management accounts. The requirements differ from person to person, so the work is shaped around your own circumstances rather than a standard template.
It depends on the practice. Many need bookkeeping, annual accounts, Corporation Tax, payroll and tax planning, along with clear records for professional fees, spectacle and contact lens sales, stock and equipment. VAT support may also be relevant, depending on the supplies made and the circumstances of the business.
Frames, lenses, contact lenses and consumables should be tracked so that stock levels, purchases and cost of sales remain visible. Equipment, premises costs, insurance and professional fees also need proper records. Keeping these up to date makes annual accounts and tax returns more accurate and gives a clearer view of practice performance.
They are usually recorded as sales of goods, with the related cost of frames, lenses and contact solutions matched against that income. Where a practice also provides professional services such as eye examinations, those are recorded separately. VAT treatment can differ between professional services and optical goods, so it needs reviewing individually.
Possibly. Registration depends on taxable turnover and the nature of your supplies, and many optical businesses provide professional services alongside optical goods. Those different supplies can carry different VAT treatments, so the position should be reviewed based on the specific services, products and circumstances of the business.
Yes, switching is usually straightforward. Once you get in touch, your current position can be reviewed, the information needed from your existing accountant requested, and the handover agreed. Records, deadlines and reporting are then kept in order as the transition takes place.