Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Coleford
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Combining professional services with spectacle and contact lens sales, stock, equipment and staff costs means the numbers need careful handling if reporting and tax are to stay accurate.
- Professional income and mixed income streams — Examination fees, fitting charges and product sales can need separate recording, depending on how the practice earns its income.
- Optical goods and stock — Spectacles, frames and contact lenses tie up money in inventory, so stock valuation and cost of sales need consistent treatment.
- Equipment, premises and professional expenses — Testing instruments, practice premises, insurance and professional costs must be recorded accurately to understand profitability.
- Staff payroll and contractor payments — Practices often employ optometrists, dispensing opticians, optical assistants and reception staff, so payroll and any contractor arrangements need correct handling.
- VAT on mixed supplies — Different supplies can carry different VAT treatments, and the position depends on the nature of the supply and the circumstances of the business.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle accounting and tax work for optical professionals and businesses, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where applicable. The focus is on how optical income arises — professional fees, spectacle and contact lens sales, stock and equipment — rather than a generic set of services.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners, partnerships and limited companies. Because roles and business models differ, requirements are reviewed individually, and only the services that are genuinely relevant to your circumstances are needed.
Yes. Self-employed optometrists, locums and dispensing opticians often need Self Assessment, straightforward bookkeeping and help recording expenses such as travel, equipment, professional fees and insurance. If you also sell spectacles or contact lenses, that income and any stock implications should be recorded as well.
It varies. Many practices need annual accounts, Corporation Tax, payroll, bookkeeping and management accounts, plus VAT support if registered. Practices with significant stock, equipment or several income streams may need more detailed record keeping, while simpler businesses may need less. Requirements depend on structure, turnover and how the practice trades.
Frames and contact lenses should be recorded consistently so cost of sales and closing stock are accurate. Equipment, premises costs, professional fees and staff expenses all need proper records, and a consistent, practical system makes both reporting and any HMRC queries easier to handle.
Possibly. Optical businesses often make a mix of supplies — professional services and goods such as spectacles, contact lenses and related products — and different supplies can have different VAT treatments. Whether you need to register, and how each supply is treated, depends on your circumstances and should be reviewed individually.
Yes. Switching is usually straightforward and typically involves confirming your details, transferring records and making sure deadlines are not missed. It helps to have recent accounts, tax returns and bookkeeping information available so the changeover can be handled cleanly and without disruption.
Get in touch and tell us about your practice or professional work, including how you are structured, where your income comes from and what you currently do about bookkeeping and tax. From there, the relevant requirements can be reviewed and the appropriate support agreed.