Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Craghead
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Opticians and Optical Professionals We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Professional services, retail sales of optical goods, stock, equipment and staffing can all sit in one set of accounts, which makes accurate recording and correct tax treatment more involved than many owners expect.
- Mixed income streams: Examination and fitting fees behave differently from retail sales of frames and lenses, so income needs recording in a way that separates professional services from goods.
- Stock and inventory: Spectacles, lenses, contact lenses and frames tie up money and change value over time, so stock counts and cost records need to be accurate and consistent.
- Equipment and practice costs: Diagnostic instruments, testing room equipment and fitting tools are significant outlays, and how they are treated affects your taxable profit position.
- Staff and contractor payments: Payroll for optical staff, associates and locum optometrists brings PAYE, pension and status questions that need handling correctly and on time.
- VAT on mixed supplies: Professional optical services and optical goods can have different VAT treatments, so VAT depends on the nature of each supply and the circumstances of the business.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work specific to optical businesses, including bookkeeping that separates professional fees from sales of optical goods, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. The exact work depends on whether you trade as a sole trader, partnership or limited company.
Support is available for independent opticians, optometrists, dispensing opticians, locum and self-employed optical professionals, practice owners, partnerships and limited companies running optical businesses. Each has different income patterns and reporting duties, so the accounting approach is tailored to how you actually work and earn.
Yes. Self-employed optometrists and locum opticians often need help with record keeping, allowable expenses, mileage and travel between practices, and Self Assessment. Where you work across several practices, keeping clear income and expense records makes your return far more straightforward to prepare accurately.
It varies. Many practices need bookkeeping, annual accounts, payroll for staff and management information on performance. Others may also need Corporation Tax guidance, VAT support or help reviewing their business structure. Not every practice requires every service, so the mix is agreed around your circumstances.
Stock such as frames, lenses and contact lenses should be recorded consistently, with regular counts and a clear method for valuing what is held. Business expenses need supporting records, particularly for equipment, premises and professional costs. What counts as allowable depends on individual circumstances, so it is worth checking rather than assuming.
Possibly. Optical businesses often make a mix of supplies: professional optical services and optical goods such as spectacles and contact lenses. These can have different VAT treatments, so whether VAT applies, and how each supply is treated, depends on the nature of the supply and the circumstances of the business.
Yes, switching is usually straightforward. We can pick up your existing records, review how things have been handled and take over the ongoing work. It helps to have details of your current position and any upcoming deadlines, so the changeover happens without disrupting your filings.
Get in touch and tell us about your practice or professional work, including how you are structured, how you earn income and what support you need. From there we can outline the relevant accounting and tax requirements and explain how ongoing support would work for you.