Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Ealing Common
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting mould. With professional fees, goods sales, stock, equipment and staff all in the mix, keeping records accurate and tax treatment correct can quickly become complicated.
- Mixed income streams: professional fees, dispensing work and retail sales of spectacles or contact lenses need clear separation so income is recorded and reported correctly.
- Stock and inventory: frames, lenses, contact lenses and accessories tie up money in the practice, so accurate stock records support margins and year-end figures.
- Equipment, premises and professional expenses: optical equipment, fitting rooms, rent, business rates and continuing professional development all need careful, consistent treatment.
- Payroll and locum payments: employed staff, locum optometrists and other contractors each bring different payroll, tax and record-keeping obligations.
- VAT on mixed supplies: professional optical services and goods can carry different VAT treatments, so the position depends on the nature of each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where applicable. They also help make sure professional income, sales of optical goods, stock and expenses are recorded accurately and consistently.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and limited companies running optical businesses, including those in Ealing Common. The work involved depends on how you are structured, how you earn income and whether you also supply optical goods.
Yes. Locum and self-employed optometrists typically need Self Assessment, guidance on allowable expenses and clear records of income from different practices. A self-employed dispensing optician may have a different income mix again if they also sell spectacles or contact lenses, so treatment depends on individual circumstances.
It varies. Many practices need bookkeeping, payroll for staff and locums, annual accounts, Corporation Tax and management information on stock or margins. VAT support may also be relevant, but not every practice requires every service, so requirements are reviewed against how the business actually operates.
Yes. Bookkeeping can be set up to separate professional fees from optical goods sales and to track stock, equipment and premises costs. For sole traders and partners, Self Assessment then draws on those records, with the exact position depending on your income, expenses and circumstances.
They are generally recorded as sales of goods, with the cost of frames, lenses and contact lenses reflected in stock and cost of sales. VAT treatment is not automatic, however, as it depends on the nature of each supply and the circumstances of the business.
Possibly. Many optical businesses make a mix of supplies, and professional services alongside goods such as spectacles or contact lenses can carry different VAT treatments. Whether registration is required and how each supply is treated depends on the specific circumstances, so it is worth reviewing.
Yes, switching is usually straightforward. We can review your current records, identify anything that needs bringing up to date and take over the relevant accounting, tax and payroll work, including for optical practices in Ealing Common.