Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Hartley Wintney
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Opticians, Optometrists and Dispensing Opticians We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a simple accounting mould. Professional fees, goods, stock and equipment all behave differently in the accounts, and the way income is recorded can affect both tax and VAT.
- Mixed income streams — Eye examination fees, contact lens plans and spectacle sales can be recorded differently, so a clear bookkeeping structure matters.
- Stock and inventory control — Frames, lenses and consumables tie up money, and accurate stock records help prevent over-ordering and distorted profit figures.
- Equipment and practice costs — Diagnostic instruments, testing room equipment and premises costs need sensible treatment, including how items are recorded and claimed.
- VAT on mixed supplies — Professional services and optical goods can have different VAT treatments, so records must distinguish between them clearly.
- Payroll and locum payments — Employed staff, locums and associate optometrists can be paid in different ways, each bringing its own tax and reporting considerations.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the day-to-day accounting and tax work that optical professionals and practices need — bookkeeping, annual accounts, Self Assessment, Corporation Tax returns, payroll and VAT support where it applies. They also help keep financial records that separate professional income from sales of spectacles, contact lenses and other optical goods.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and limited companies running optical businesses. Because each of these operates differently — different income, different structure and different responsibilities — the accounting work is tailored to the individual professional or practice rather than applied as a standard package.
Yes. Self-employed optometrists, locums and dispensing opticians often have straightforward bookkeeping needs but more complex questions around expenses, mileage, equipment and Self Assessment. We help keep records organised through the year so the tax return is based on accurate figures, and we can explain what is and is not allowable depending on your circumstances.
It depends on the practice. Many need bookkeeping, annual accounts, payroll for practice staff and either Corporation Tax or Self Assessment. Practices selling spectacles and contact lenses may also want stock reporting and VAT support, since professional services and optical goods can be treated differently for VAT purposes.
Spectacles, contact lenses and other optical goods are generally treated as trading stock or product sales, so purchase costs and sales income should be recorded separately from professional fees. That separation makes it easier to see product margins and supports correct VAT treatment, since different supplies can be treated differently.
Possibly. VAT registration depends on turnover and the nature of supplies, and optical businesses can have different VAT considerations for professional services and for optical goods such as spectacles and contact lenses. Because treatment depends on the specifics of each supply and your circumstances, it is worth reviewing your position rather than assuming a single rule applies.
Yes. Optical practices often employ a mix of staff — dispensing opticians, optical assistants, reception and administrative teams — and may also pay locums or associate optometrists. Payroll support covers wages, PAYE and the reporting that goes with employed and contracted arrangements.
Yes, switching is usually straightforward. We can take over the records, review what has been done and pick up the ongoing accounting and tax work, including Self Assessment, annual accounts, Corporation Tax and payroll where relevant. It helps to have your recent records and filings available when you get started.