Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Hexham
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting mould. Professional eye care income, retail sales of spectacles and contact lenses, stock, equipment and staff costs can sit in one practice, making record keeping and tax planning more involved than for many service businesses.
- Mixed Income Streams: examination fees, contact lens plans and frame sales may need recording separately, so income can be tracked and reported clearly.
- Stock and Frame Inventory: frames, lenses and contact lenses tie up cash, so accurate stock records support margins and year-end figures.
- Optical Equipment and Expenses: items such as test charts, autorefractors and diagnostic kit may attract capital allowances, depending on individual circumstances.
- Payroll and Practice Staff: optometrists, dispensing opticians, receptionists and locums can be engaged differently, and each arrangement affects payroll and tax.
- VAT on Optical Supplies: treatment depends on the nature of each supply, so professional services and optical goods may be handled differently.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work optical professionals need, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where applicable. The focus stays on areas specific to optical businesses, such as professional income, spectacles, contact lenses, stock, equipment and practice costs.
Support suits independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners, partnerships and limited companies. The right approach depends on how the individual or business is structured, how income is earned and what is supplied.
Yes. Self-employed optometrists, locums and dispensing opticians often need Self Assessment support, clear income and expense records, and guidance on allowable costs. Because circumstances differ, the exact treatment of income and expenses is always confirmed against your own situation.
It varies. Many practices need bookkeeping, annual accounts, payroll and Corporation Tax support, plus help tracking stock and equipment. VAT support may also be relevant where optical goods are supplied alongside professional services, although not every practice needs every service.
Frames, lenses, contact lenses and accessories are best tracked as stock, with purchases and sales recorded consistently. Equipment, premises costs, staff wages and professional expenses should be kept separate and supported by receipts, so year-end figures and any available tax relief can be calculated accurately.
Possibly. VAT treatment depends on the nature of each supply and the circumstances of the business. Professional optical services and the supply of spectacles, contact lenses or other optical goods can be treated differently, so registration and treatment should be reviewed rather than assumed.
Yes, switching accountants is a familiar process. Records are transferred, your current position is reviewed and ongoing bookkeeping, accounts or tax work continues without disruption. Having recent accounts, tax returns and bookkeeping records ready when you get in touch helps things move smoothly.