Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Stratford
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine clinical work with retail sales, which can make bookkeeping, stock control and tax reporting more involved than in a purely service-based business. The challenges below are among the most common we see.
- Mixed income streams — Professional fees, sight test income and retail sales of spectacles or contact lenses each need clear, separate recording.
- Stock and inventory — Frames, lenses and contact lenses represent real money tied up in stock, so accurate purchase and usage records matter.
- Equipment and professional expenses — Testing equipment, diagnostic instruments and professional fees such as registration or indemnity cover sit differently from everyday overheads.
- VAT on mixed supplies — Professional optical services and the supply of optical goods can have different VAT treatments, so each income stream needs reviewing on its own facts.
- Payroll and practice costs — Optometrists, dispensing opticians, reception staff and locum cover create payroll, pension and premises costs that need consistent recording.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax work behind an optical business, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. Because optical practices often combine professional services with the sale of spectacles and contact lenses, their records need to reflect several different income streams.
We work with independent opticians, optometrists, dispensing opticians, self-employed practitioners, locums, practice owners, partnerships and limited companies. The right approach depends on how you are structured, how you earn income and whether you also sell optical goods, so support is tailored rather than fixed.
Yes. Self-employed optometrists, locum opticians and dispensing opticians often need help with record keeping, expenses, Self Assessment and keeping business income separate from personal finances. If your circumstances change, for example if you later incorporate, the accounting and tax position will need reviewing again.
Yes. Bookkeeping can be set up to capture professional fees, sight test income, spectacle and contact lens sales, stock purchases and practice expenses clearly, and Self Assessment follows from those records. What needs to be reported depends on your structure and income, so the details are always confirmed against your own circumstances.
Yes. Limited company optical practices need annual accounts and a Corporation Tax return, and both rely on accurate bookkeeping throughout the year. Equipment, stock, payroll and director payments can all affect the figures, so we review the position based on how your practice is actually run.
It depends. VAT registration and treatment are not automatic, and optical businesses can have different VAT considerations for professional services compared with the supply of spectacles, contact lenses and other goods. Because individual supplies can be treated differently, each situation needs reviewing on its own facts rather than assumed.
Yes. Payroll support can cover optometrists, dispensing opticians, reception and retail staff, including PAYE, pension contributions and payslips. Where practices use locums or contractors, payments may need different treatment, so it is worth checking how each arrangement should be recorded and reported.
Get in touch and tell us about your practice or professional work, including how you are structured, how you earn income and what accounting support you currently have. We can then outline the areas that need attention and explain how ongoing support would work.