Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Tenby
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting template. Professional income, product sales, stock, equipment and staff all behave differently, and the way they are recorded affects reporting, tax and VAT positions.
- Mixed Income Streams — Examinations, contact lens fittings and product sales can be recorded differently, so income streams need clear separation in the accounts.
- Stock and Inventory — Frames, lenses and contact lenses tie up money in stock, so accurate valuation and record keeping matter.
- Equipment and Premises Costs — Testing equipment, fitting instruments, leasehold improvements and practice running costs need the right accounting treatment, including capital allowances considerations.
- Payroll and Staff — Optometrists, dispensing opticians, optical assistants and locums may be paid differently, and each arrangement carries distinct payroll or contractor reporting requirements.
- VAT on Optical Supplies — Professional services and optical goods can be treated differently for VAT, so the position depends on the nature of each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax administration for optical professionals and practices, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where relevant. The work is shaped around how an optical business earns income, from professional services and optical goods through to stock, equipment and premises costs.
Support can extend to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and other optical businesses. Sole traders, partnerships and limited companies all have different reporting and tax obligations, so the appropriate services depend on how the professional or practice is structured and how it operates.
Yes. Self-employed optometrists, locums and dispensing opticians typically need Self Assessment, organised expense records and clear bookkeeping covering income from different practices or sessions. Where someone combines employed and self-employed work, the tax position can be more involved, so it is worth reviewing individual circumstances rather than assuming a standard treatment applies.
It varies. Many practices need bookkeeping, payroll, annual accounts and Corporation Tax, while others also want management accounts, VAT support, tax planning or help reviewing their business structure. Practices with stock, equipment and multiple income streams often benefit from keeping professional income and product sales clearly separated in the records.
Yes. Limited company practices and incorporated optical businesses need annual accounts and Corporation Tax computations, alongside confirmation statement and filing obligations. Accurate records of income, stock, equipment and allowable expenses make the year-end process smoother, and the exact treatment of particular costs depends on the individual company's circumstances.
It is worth recording them separately, because professional services and optical goods can have different accounting and VAT implications. Keeping clear records of product sales, cost of goods and stock movements alongside examination and fitting income makes reporting more accurate and helps when VAT treatment needs to be considered.
Some do, depending on turnover and the nature of their supplies. Optical businesses may provide professional services and supply spectacles, contact lenses and other goods, and these can carry different VAT treatments. Registration and treatment depend on the specific circumstances, so the position should be reviewed rather than assumed.
Yes. Moving accountants is usually straightforward. Once existing records are gathered and your business structure confirmed, the appropriate services can be agreed and taken over, whether that covers bookkeeping, Self Assessment, annual accounts, payroll or VAT work. It helps to have a clear picture of your current filings before the change happens.