Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Witney
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Opticians, Optometrists and Optical Businesses We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine clinical work with retail, which makes the bookkeeping more layered than it first appears. Professional fees, product sales, stock and equipment each need handling in a way that reflects what actually happened during the year.
- Separating professional income from product sales — Examination and contact lens fees sit alongside spectacle and lens sales, so income streams need recording separately to keep reporting meaningful.
- Stock and inventory records — Frames, lenses and contact lenses move in and out constantly, so stock needs consistent recording to support accurate year-end accounts.
- Equipment and practice costs — Diagnostic equipment, fitting tools and practice premises costs need recording correctly, as some may be treated differently from routine day-to-day expenses.
- VAT on mixed supplies — Professional optical services and optical goods can have different VAT treatments, so VAT depends on the nature of each supply and your circumstances.
- Payroll for practice staff — Optometrists, dispensing opticians, optical assistants and locums can all be paid differently, so payroll, PAYE and contractor payments need careful handling.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. The focus is on recording professional income, optical goods sales, stock and expenses accurately, while keeping everything compliant.
Independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and other optical businesses structured as sole traders, partnerships or limited companies. Because these roles and structures differ, the services that apply will depend on how the individual or business earns its income.
Yes. Self-employed optometrists and dispensing opticians often need help with record keeping, allowable expenses and Self Assessment, particularly where income comes from locum work, several practices or a mix of services. The right approach depends on how you invoice and how your working arrangements are set up.
It varies. Many practices need bookkeeping, annual accounts and Corporation Tax support, and some also need payroll for staff or VAT support where their supplies require it. Practices holding significant stock or buying equipment may need extra attention on stock records and capital items. Services should be tailored rather than fixed.
Spectacles and contact lenses are goods a practice sells, so sales, cost of goods and remaining stock need recording as part of your trading figures. Depending on how the practice is structured and the nature of each supply, VAT treatment can also differ between optical goods and professional services.
Possibly. Optical businesses often make a mix of supplies: professional services and sales of goods such as spectacles and contact lenses. These can be treated differently for VAT, and the position depends on the nature of each supply and the business's own circumstances. It is worth reviewing rather than assuming.
Yes. Payroll can cover optometrists, dispensing opticians, optical assistants and administrative staff, along with PAYE and automatic enrolment duties. Where a practice uses locums or associates, whether they are paid through payroll or as contractors needs careful consideration, as the correct treatment depends on the arrangement.
Yes. Switching is generally straightforward: your records and information can be passed across, and the accounting and tax work can be picked up from the appropriate point. Having your latest accounts, tax returns and bookkeeping records available helps the transition run smoothly.