Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Ashtead
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Professional fees, retail sales, stock, equipment and staff costs all interact, and the way each is recorded and taxed can differ depending on how the practice is structured.
- Professional fees and retail sales – Professional fee income and sales of spectacles and lenses need separating, otherwise profitability by service line is difficult to judge.
- Stock and inventory – Frames, lenses and contact lenses tie up cash, so accurate stock records support margin tracking and reliable year-end figures.
- Equipment and professional expenses – Diagnostic instruments and professional expenses are treated differently depending on whether they are capital purchases or ongoing running costs.
- VAT on mixed supplies – Professional services and optical goods can carry different VAT treatments, so mapping your supplies accurately matters before each return.
- Payroll and practice costs – Practice staff, locums and contractor payments bring payroll and pension obligations that need consistent handling throughout the year.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They look after the accounting and tax side of an optical business or professional practice. That can include bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. The focus is on income from eye examinations, dispensing and optical goods, plus stock, equipment and premises costs, all shaped around how the individual or practice operates.
Accountants for Opticians typically work with independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and limited companies running an optical business. Because these roles and business models are not identical, the accounting requirements can differ considerably – a self-employed locum optometrist, for example, may need very different support from a practice employing several staff.
Yes. Self-employed optometrists, locums and dispensing opticians often need help with Self Assessment, record keeping and expenses, while those also running a practice may need bookkeeping and VAT guidance. The exact requirements depend on how you earn your income, whether you supply optical goods and how your business is structured.
It varies. Many practices need bookkeeping, payroll for staff, annual accounts and Corporation Tax returns, plus management accounts or tax planning. Practices holding stock of frames and contact lenses also benefit from accurate inventory records, and VAT support may be relevant depending on turnover and the mix of professional services and optical goods supplied.
Yes. Limited company practices need annual accounts and a Corporation Tax return, and the figures must reflect all income streams, including professional fees and sales of spectacles, lenses and other goods. Allowable expenses such as equipment, premises costs and staff salaries should be recorded accurately, with the treatment depending on the nature of each cost.
Possibly. VAT registration depends on turnover and the nature of the supplies made. Professional optical services and the supply of optical goods such as spectacles and contact lenses can be treated differently for VAT, and a single transaction may include both. Because the rules depend on the specific supply and circumstances, it is worth reviewing your position.
Yes. Moving accountants is usually straightforward – your current records can be reviewed, the information required confirmed and the accounting and tax work taken over. The practical steps depend on your existing arrangements and filing deadlines, so it helps to discuss timing before a year end or submission date approaches.