Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Coulsdon
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a standard accounting mould. Professional fees, product sales, stock and equipment all interact, which means bookkeeping, tax and VAT questions can quickly become more involved than they first appear.
- Mixed income streams — examinations, contact lens schemes and spectacle sales may each need tracking separately to give a clear picture.
- Stock and inventory — spectacles, lenses and contact lenses tie up cash, and inaccurate stock records can distort margins and year-end figures.
- VAT on different supplies — professional services and optical goods can be treated differently, so the position needs reviewing rather than assuming.
- Equipment and practice costs — testing equipment, fit-out costs, premises, insurance and staff wages all need correct treatment and clear records.
- Payroll and contractor payments — employed practice staff, locums and associates can be paid differently, affecting tax, records and filing deadlines.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the financial administration of optical businesses, from bookkeeping and payroll to annual accounts, Self Assessment and Corporation Tax. They also help with VAT questions, stock records and tax planning, so practice owners and self-employed optical professionals can concentrate on patient care rather than paperwork.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice partners and limited company owners. Because roles and business models differ, the accounting and tax requirements can vary considerably between a sole trader providing professional services and a practice that also sells spectacles and contact lenses.
Yes. Self-employed optometrists and locum opticians often need help with Self Assessment, allowable expenses and record keeping, while those running a practice may also need payroll and VAT support. The right approach depends on how you earn income, what you supply and how your business is structured.
It varies. Many practices need bookkeeping, payroll, annual accounts and tax returns, while others also need management accounts, VAT support or help with business structure. A practice selling optical goods alongside professional services may have more involved record keeping than one providing services alone, so requirements are best reviewed individually.
Yes. Limited companies typically need annual accounts and a Corporation Tax return, while sole traders and partnerships report profits through Self Assessment. We help keep financial records organised through the year so deadlines are easier to meet, and we explain what applies to your particular structure and circumstances.
Spectacles, contact lenses and other optical goods are business stock, so purchases, sales and remaining inventory should be recorded accurately. Some items may be treated as equipment rather than stock depending on cost and use. Clear records help ensure your accounts and tax returns reflect the position correctly.
Possibly. Optical businesses often provide professional services alongside supplying optical goods, and different supplies can have different VAT treatments depending on the nature of the supply and the circumstances of the business. Registration thresholds and the VAT position of individual services and products should be reviewed carefully rather than assumed.
Yes. Moving from another accountant usually involves providing some background information and access to your records, and we can explain what is needed. Timing a switch after your accounts are finalised can make the transition smoother, though it is not essential. The process itself is generally straightforward.