Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Cranleigh
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single template. Professional fees, retail sales, stock movements and staffing all create records that need to be accurate, and the way income is earned can change how tax and VAT questions are answered.
- Mixed income streams — Professional fees, spectacle sales and contact lens income may be recorded differently, so clean separation supports accurate reporting and clearer decision-making.
- Stock and inventory — Frames, lenses, contact lenses and consumables tie up cash, and poor stock records can distort margins, profitability and year-end figures.
- Equipment and practice expenses — Optical equipment, testing instruments, fitting tools and practice running costs need correct treatment, whether capital or revenue in nature.
- Payroll and staff costs — Employed optometrists, dispensing opticians, support staff and locum arrangements each bring different PAYE, pension and record-keeping considerations.
- VAT on mixed supplies — Professional services and optical goods can have different VAT treatments depending on the nature of the supply, so classification needs care.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians provide accounting and tax support tailored to optical professionals and businesses. That can include bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies, along with help keeping records for professional income, spectacle and contact lens sales, stock, equipment and practice expenses.
Support can be provided to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and other optical businesses, including those based in Cranleigh. Sole traders, partnerships and limited companies can all be supported, with the approach adapted to how the individual or business earns income and is structured.
Yes. Self-employed optometrists, dispensing opticians and locum professionals often need straightforward records covering professional income and allowable expenses, with Self Assessment filed accurately and on time. Where income comes from multiple sources, the records need to reflect that clearly so the tax position is correct.
It depends on the practice. Common requirements include bookkeeping, annual accounts, Corporation Tax, payroll and management accounts, plus VAT support where relevant. A practice selling spectacles and contact lenses may also need stock and cost of sales records that sit alongside professional fee income, so the accounts reflect both sides of the business.
Stock such as frames, lenses and contact lenses should be recorded consistently so cost of sales and closing stock figures are reliable. Business expenses, including equipment, premises costs and professional fees, should be supported by records. What counts as allowable depends on individual circumstances, so it is worth checking the treatment rather than assuming.
They may do. VAT treatment depends on the nature of each supply and the circumstances of the business. Professional optical services and optical goods such as spectacles and contact lenses can be treated differently, so registration and VAT accounting should be reviewed carefully rather than assumed. Turnover levels and the mix of supplies both matter.
Yes. Payroll support can cover employed optometrists, dispensing opticians, reception and support staff, and can include PAYE, pensions and payslips where relevant. Locum and contractor arrangements often need a different treatment, so how people are engaged should be looked at before payment processes are set up.
Switching is usually straightforward. The process involves confirming your current position, gathering records and letting your existing accountant know. Ongoing deadlines such as Self Assessment, payroll or VAT returns can then be managed without unnecessary disruption, so support continues while the changeover is completed.