Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Exeter
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Optical Professionals and Practices We Work With
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses sit between clinical practice and retail, which makes the numbers harder to keep tidy. Professional fees, frame and lens sales, stock, equipment and staffing all behave differently, and each needs its own accounting treatment.
- Mixed income streams: Professional fees, sight test income, locum sessions and retail sales often need separating to show true profitability.
- Stock and inventory: Frames, lenses and contact lenses tie up cash and need consistent recording to value closing stock accurately.
- Equipment and professional expenses: Test equipment, instruments and continuing professional development costs need correct treatment and record keeping.
- Premises and payroll: Practice rent, business rates, staff wages and associate or locum payments all shape your tax position each year.
- VAT on mixed supplies: Professional services and goods such as spectacles and contact lenses can be treated differently, so VAT depends on each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax affairs of optical professionals and practices. That can include bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support, along with advice on how professional income, optical goods, stock and equipment should be recorded.
Support is available to independent opticians, optometrists, dispensing opticians, locum and self-employed professionals, practice owners, partnerships and limited companies working in the optical sector. The right approach depends on how you earn and how your business is structured.
Yes. Self-employed professionals often need Self Assessment, straightforward bookkeeping and guidance on allowable expenses such as equipment, professional fees and travel. Where income comes from several sources, records need to keep each stream clear so the return reflects what was actually earned.
Yes. Sole traders and partners usually need Self Assessment, while limited companies file annual accounts and Corporation Tax returns. Bookkeeping underpins all of them. The exact requirements depend on your structure, income and circumstances, so support is matched to your position rather than applied uniformly.
Stock such as frames, lenses and contact lenses should be tracked consistently so closing stock is valued accurately. Expenses including equipment, premises costs, staff wages and professional subscriptions should be recorded with supporting documentation. What counts as allowable depends on individual circumstances.
It depends on turnover and the nature of the supplies. Professional optical services and goods such as spectacles and contact lenses can carry different VAT treatments, so registration and how each supply is treated should be reviewed against your own circumstances rather than assumed.
Yes. Payroll support can cover employed practice staff, including optometrists and dispensing opticians on the payroll, and can deal with PAYE, payslips and reporting obligations. Payments to associates or locums may need different treatment, so the arrangement should be reviewed carefully.
Switching is usually straightforward. Once you get in touch, your existing records and information can be reviewed so the handover is handled properly and nothing is missed. Any ongoing deadlines, such as Self Assessment, accounts or VAT returns, are taken into account.