Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Fordington
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Opticians and Optometrists We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream, which is what makes their accounting more involved than many people expect. Professional fees, product sales and practice overheads all interact, so records need to reflect how the business genuinely operates.
- Mixed income streams — Professional fees, spectacle sales and contact lens income can behave differently, so tracking them separately keeps reporting and tax calculations reliable.
- Stock and inventory — Frames, lenses and contact lens stock tie up cash, so consistent records help prevent overstated profits and unexpected tax bills.
- Equipment and professional expenses — Testing equipment, diagnostic instruments and professional costs need careful treatment, with deductibility and capital allowances depending on individual circumstances.
- Payroll and practice costs — Employing optometrists, dispensing opticians and support staff brings PAYE, pension and premises costs that must be budgeted and reported accurately.
- VAT on mixed supplies — Professional services and optical goods may be treated differently, so VAT treatment depends on each supply and the wider circumstances of the business.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They provide accounting and tax support shaped around optical work, which can include bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll, management accounts and tax planning. Because optical businesses often combine professional services with the sale of spectacles and contact lenses, the focus is on keeping records accurate and reporting consistent with how the practice actually trades.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed locums, practice owners and limited companies operating in the optical sector. The right approach depends on how you work, how your income arises and whether you trade as a sole trader, a partnership or a limited company.
Yes. Self-employed optometrists, locums and dispensing opticians typically need help with record keeping, allowable expenses, Self Assessment and planning for tax payments. Income can vary from week to week and may come from several practices, so keeping clear, consistent records throughout the year usually makes the process far more straightforward.
That varies. Some practices need bookkeeping, payroll and VAT support, while others mainly need annual accounts, Corporation Tax and management information. Practices holding stock, investing in testing equipment or employing several staff often need a broader range of services, so requirements are reviewed individually rather than assumed.
Yes. Limited companies in the optical sector need annual accounts and a Corporation Tax return, and the figures should reflect professional fees, product sales, stock, equipment and premises costs correctly. Deadlines and payment dates matter, so timely preparation helps avoid unnecessary penalties and gives a clearer view of profitability.
Sales of spectacles, lenses and contact lenses are business income and should be recorded in your accounting records, alongside the related stock and cost of goods. For VAT, treatment is not automatic: professional optical services and optical goods can be treated differently depending on the nature of each supply and the circumstances of the business.
It depends on turnover and what the business supplies. An optical business may provide professional services as well as goods such as spectacles and contact lenses, and these supplies can carry different VAT treatments. Whether registration is required, and how each supply should be treated, depends on the individual circumstances of the business.
Yes, switching is usually a straightforward process. It helps to have recent accounts, tax returns, bookkeeping records and details of any VAT or payroll registrations to hand. Once the position is understood, ongoing support can be aligned with how your optical business or professional work actually operates.