Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Gateshead
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Opticians and Optometrists We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses combine clinical work with retail, stock and equipment, which can make the numbers harder to keep straight. Different income streams, VAT rules and rising practice costs mean accurate records matter more than many owners expect.
- Mixed income streams: eye examination fees, contact lens plans and spectacle sales must be recorded and reported separately.
- Stock and lens inventory: frames, lenses and contact lenses tie up cash, and weak stock records make margins hard to judge.
- Equipment and premises costs: testing equipment, fitting tools and practice overheads need careful treatment to claim the right relief.
- VAT on mixed supplies: professional optical services and optical goods may be treated differently, so VAT depends on each supply.
- Payroll and staff costs: optometrists, dispensing opticians and support staff bring varying pay, hours and contractor arrangements.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work that optical professionals and practices need, from bookkeeping and annual accounts to Self Assessment, Corporation Tax, payroll and VAT support where it applies. The focus is on records and returns that reflect clinical income, optical goods such as spectacles and contact lenses, stock, equipment and practice costs accurately.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed locums, practice owners, partnerships and limited companies. Because roles and business models differ, the accounting requirements are reviewed individually rather than assumed, and the services provided depend on how you earn income and how your business is structured.
Yes. Sole traders and partners typically need Self Assessment support, clear records of professional fees and optical sales, and help separating business costs from personal spending. Where income comes from several sources, such as locum work and dispensing, careful bookkeeping helps ensure the return reflects the year's activity correctly.
Yes. Bookkeeping can be kept in order throughout the year, covering takings, supplier invoices for frames and lenses, stock purchases and practice expenses. Self Assessment then draws on those records. The right level of support depends on your circumstances, so the approach is agreed with you rather than applied as a standard package.
Yes, for optical businesses trading through a limited company. Annual accounts and Corporation Tax returns are prepared from your records, with attention to income streams such as eye examinations, spectacle and contact lens sales, along with equipment, premises and staff costs. Reporting requirements depend on the company's circumstances and the nature of its supplies.
VAT can apply to optical businesses, but the treatment is not uniform. Professional optical services and the supply of optical goods such as spectacles and contact lenses may be treated differently, and the position depends on the nature of each supply, who it is made to and the business's circumstances. Advice should therefore be tailored.
Yes. Payroll support can cover optometrists, dispensing opticians, reception and support staff, including varying hours, part-time arrangements and payments to contractors. Keeping payroll records accurate helps with reporting obligations and makes staff costs easier to review as part of the practice's overall figures.
Switching is usually straightforward. Records are reviewed, information is gathered from your existing adviser where you authorise it, and support continues without unnecessary disruption. If you are unsure what you need, the initial conversation is simply about understanding how your optical business or professional work is structured and what would help most.