Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Haywards Heath
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single mould. Clinical work, retail sales and locum arrangements can sit side by side, and each stream brings its own record keeping, tax and VAT questions that need to be handled accurately.
- Mixed Income Streams – Professional fees, eyewear sales and locum work may need separating so income and expenses are recorded against the correct source.
- Stock and Inventory Records – Spectacle frames, lenses and contact lenses move quickly, so stock figures should reflect purchases, sales and any items held or written off.
- Equipment, Testing and Practice Costs – Optical equipment, fitting tools and premises costs need careful treatment, including whether spend is repairs, maintenance or a capital purchase.
- Payroll and Locum Payments – Practice staff, optometrists and dispensing opticians on payroll, plus self-employed locums, each carry different tax and reporting obligations.
- VAT on Different Supplies – Professional services and optical goods can be treated differently for VAT, so records need to show the nature of each supply.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work optical professionals and practices need, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll, management accounts and VAT support where applicable. They also help keep records of stock, equipment and mixed income streams accurate and up to date.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed locums, practice owners, partnerships and limited companies. Because roles and business models differ, the same services will not suit everyone; requirements depend on how you trade and how your income is structured.
Yes. Self-employed optometrists, dispensing opticians and locums often need Self Assessment support, clear records of professional income and guidance on expenses such as equipment, travel between practices and professional fees. What can be claimed depends on individual circumstances.
It varies. A smaller practice may need bookkeeping and annual accounts, while a larger one may also need payroll, management accounts, Corporation Tax and VAT support. Services are matched to your structure, income streams, stock levels and staffing rather than applied as a fixed package.
They may do. Optical businesses often provide professional services alongside supplying spectacles, contact lenses and other goods, and these supplies can have different VAT treatments. Registration and the treatment of individual supplies depend on the nature of the supply and the circumstances of the business, so advice should be specific.
Frames, lenses and contact lenses should be tracked as stock, with purchases and sales recorded consistently so margins and closing stock figures are accurate. Equipment, premises costs and professional expenses should be recorded separately, as the treatment of repairs, maintenance and capital purchases can differ.
Yes. Switching is usually straightforward, and your new accountant can manage the handover of records and any outstanding filings. It helps to have recent accounts, tax returns and bookkeeping up to date, and to confirm any deadlines falling due during the transition.
Get in touch to outline how you work, including your services, structure, income, stock and staff, and the support you need. From there, the relevant accounting and tax requirements can be reviewed and an ongoing arrangement agreed that fits your practice.