Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Henley-on-thames
4.9/5.0
Google Reviews
⭐ What Clients Say About Us
See what doctors, dentists, and care providers say about working with us.
Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses blend professional work with retail, so the numbers are more layered than they first appear. Add staff, stock, equipment and mixed VAT treatments, and records can slip or tax questions go unanswered.
- Separating professional and retail income — Eye examination fees, contact lens aftercare and spectacle sales can behave differently for record keeping, reporting and VAT purposes.
- Stock, frames and contact lens inventory — Holding frames, lenses and contact lenses ties up money and needs accurate stock records to match purchases with sales.
- Equipment and practice premises costs — Optical equipment, testing room fittings, lease costs and practice overheads need to be recorded correctly for accounts and tax purposes.
- Payroll for practice teams — Dispensing opticians, optical assistants, reception staff and locums all create payroll and contractor payment obligations that must be handled correctly.
- VAT on mixed optical supplies — Professional services and optical goods can be treated differently for VAT, depending on each supply and the business's circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax and payroll. Just as importantly, they understand how professional fees, spectacle and contact lens sales, stock and equipment costs interact, so records and tax reporting reflect the realities of an optical business.
Support is available for independent opticians, optometrists, dispensing opticians, self-employed optical professionals, locums, practice owners, partnerships and limited companies. Because roles and business models differ, the accounting requirements are not the same for everyone, and the advice is shaped around how you actually earn income and run your practice.
Yes. Self-employed optometrists, locum opticians and dispensing opticians often need Self Assessment, clear records of professional income, and guidance on expenses such as equipment, travel and professional fees. Sole traders and partnerships have different reporting requirements from limited companies, so the right approach depends on how you are structured and what you earn.
It varies. Many practices need bookkeeping, payroll, VAT support and annual accounts or Corporation Tax, alongside advice on stock, equipment and premises costs. A single-handed practice selling spectacles and contact lenses may need something quite different from a multi-site business with employed optometrists and dispensing opticians, so requirements should be assessed individually.
Frames, lenses, contact lenses, solutions and equipment should be recorded through accurate bookkeeping so purchases can be matched against sales and stock levels stay visible. Practice expenses such as rent, utilities, staff wages and professional indemnity cover should be logged with supporting records. What can be claimed depends on individual circumstances and the nature of the expense.
Possibly. VAT treatment depends on the nature of each supply, so professional optical services and goods such as spectacles or contact lenses may not be treated in the same way. Registration thresholds, the mix of exempt and standard-rated supplies, and the structure of the business all matter, so VAT should be reviewed based on your circumstances rather than assumptions.
Yes. Payroll support can cover employed optometrists, dispensing opticians, optical assistants, reception and management staff, including payslips, PAYE and pension obligations. Payments to locums and other contractors need separate treatment, and the correct approach depends on the working arrangements and the terms in place.
Simply get in touch and tell us about your practice or professional work, how you are structured and what support you need. We can then review your accounting requirements and explain how ongoing support would work. If you are switching from another accountant, we can discuss what information is needed to move across.