Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Loughborough
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Professional services, optical goods and stock all sit alongside each other, which can make bookkeeping, tax and VAT more involved than in many other small businesses.
- Mixed Income Streams — Professional services, spectacles, contact lenses and other goods should be recorded separately so the accounts show where income actually comes from.
- Stock and Inventory — Frame ranges, lenses and contact lens stock tie up money, so consistent stock records help keep margins and cash flow visible.
- Equipment and Professional Costs — Items such as testing equipment, professional fees and training need accurate recording so their tax treatment can be considered properly.
- VAT on Different Supplies — Professional services and optical goods can have different VAT treatments, so it matters how sales are categorised and recorded.
- Payroll and Practice Costs — Staff wages, locum or associate payments, premises costs and business rates all need to be tracked and reported accurately.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where relevant. Because optical businesses often mix professional services with the sale of spectacles, contact lenses and other goods, the work focuses on keeping those income streams and costs recorded clearly.
Support can suit independent opticians, optical practice owners, optometrists, dispensing opticians, locums and other self-employed optical professionals, as well as partnerships and limited companies running one or more practices. The right approach depends on how you earn income, how the business is structured and which services you actually provide.
Yes. Self-employed optometrists, locums and dispensing opticians often need help with Self Assessment, records of professional income and claiming allowable expenses such as professional fees, equipment or travel. Where goods are also sold, the bookkeeping may need to separate professional fees from product sales, since the tax and VAT position can differ.
Yes. Bookkeeping can be kept up to date through the year so your figures are accurate well before any deadline, and Self Assessment can be prepared and filed from those records. What needs to be included depends on your circumstances, including whether you are a sole trader, in a partnership or trading through a limited company.
Stock such as frames, lenses and contact lenses should be recorded consistently, with purchases and sales matched so margins and cash flow stay visible. Business expenses like testing equipment, professional fees, practice software, premises costs and staff wages should be logged with supporting records, since the tax treatment of each item depends on what it is and how it is used.
Often, yes, but the position is not straightforward. Professional optical services and supplies of goods such as spectacles and contact lenses can be treated differently for VAT depending on the nature of the supply and the circumstances of the business, so the mix of services and products a practice provides matters.
Yes. Switching accountants is usually a straightforward process, and the information needed can be gathered from your existing records or your previous accountant. CruseBurke can review your current position, confirm what needs to be transferred and continue the accounting and tax work from an agreed point.
Get in touch and tell us about your optical business or professional work, including how you are structured, where your income comes from and which optical goods or services you provide. From there, the accounting and tax requirements can be reviewed and the appropriate support put in place.