Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Orpington
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine professional services with retail sales, staff costs and expensive equipment. That mix can make bookkeeping, tax and VAT more involved than for a business that only charges for time or advice.
- Mixed income streams: professional fees and sales of spectacles or contact lenses need to be recorded separately so your reporting stays accurate and meaningful.
- Stock and inventory: frames, lenses and contact lenses tie up money, so stock levels, purchases and valuation affect both your figures and your cash flow.
- Equipment and premises costs: testing equipment, practice fit-out and premises expenses can be significant, and how these costs are treated depends on your circumstances.
- Payroll and staff costs: employing optometrists, dispensing opticians and support staff brings payroll, pension and contractor payment obligations that must be handled on time.
- VAT on mixed supplies: professional optical services and optical goods can fall under different VAT treatments, so it matters how each supply is identified and recorded.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They look after the accounting and tax affairs of optical professionals and businesses, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where relevant, with advice shaped around professional optical income, optical goods and practice costs.
Support is available for self-employed optometrists, locums, dispensing opticians, independent opticians, practice owners, partnerships and limited companies. Because these roles, income streams and structures differ, accounting requirements are reviewed individually rather than treated as identical.
Yes. Sole traders and self-employed professionals typically need help with record keeping, allowable expenses and Self Assessment, and locum work across several practices can mean income from multiple sources that needs to be tracked carefully.
It varies. A practice providing clinical services alongside spectacles and contact lenses may need bookkeeping, payroll, annual accounts, Corporation Tax and management accounts, while a smaller operation might only need Self Assessment and basic record keeping. The right mix depends on your circumstances.
Frames, lenses, contact lenses and equipment should be recorded accurately and consistently, with purchases, stock levels and expenses supported by proper records. How individual costs are treated for tax purposes depends on the nature of the expense and your circumstances.
Often, yes, but it is not straightforward. Professional optical services and the supply of optical goods can have different VAT treatments, and registration depends on turnover and the nature of your supplies, so your specific position is worth reviewing rather than assuming a blanket rule.
Get in touch and explain how you or your practice operates, how income is earned and what kind of support you are looking for. From there, the appropriate accounting and tax requirements can be identified and the next steps explained clearly.