Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Oxshott
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a simple accounting mould. Income may come from clinical services, spectacle sales, contact lenses and specialist work, and each brings its own record keeping, stock and tax considerations that need to be handled with care.
- Mixed income streams – Professional fees, dispensing income, contact lens sales and specialist work often arrive through different routes, which can complicate reporting and forward planning.
- Stock and inventory – Frames, lenses and contact lenses tie up money, and accurate stock records matter for margins, pricing decisions and year-end figures.
- Equipment and practice costs – Test room equipment, diagnostic instruments, fitting tools and premises costs need to be recorded properly to support expenses and allowances.
- Payroll and locum payments – Employed staff, locums and associate optometrists can sit on different arrangements, so payroll and record keeping must reflect each engagement correctly.
- VAT on mixed supplies – Professional services and optical goods may not be treated the same way, so the VAT position of each supply needs to be considered on its own facts.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the day-to-day accounting and tax work behind an optical business. That can include bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where relevant, along with help recording professional income, optical goods, stock, equipment and practice costs accurately and consistently.
Support can cover independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and partnerships. The accounting needs of each can differ depending on how income is earned, whether optical goods are sold and whether the business operates as a sole trader, partnership or limited company.
Yes. Self-employed optometrists and locum opticians often need help with Self Assessment, expense records and income reporting, particularly when they work across several practices. Sole traders and those trading through a limited company have different requirements, so support is tailored to how you actually work.
It depends on the practice. Common areas include bookkeeping, annual accounts, Corporation Tax, payroll and management accounts, plus tax planning around professional fees, spectacle and contact lens sales, stock and equipment. Not every optical business needs every service, so requirements are agreed after reviewing your circumstances.
Stock such as frames, lenses and contact lenses should be recorded accurately, because it affects margins and year-end figures. Business expenses covering equipment, premises, professional fees and staff costs need proper supporting records. How each item is treated depends on the nature of the expense and your individual circumstances.
Possibly. VAT treatment depends on the nature of each supply and the circumstances of the business. Professional optical services and optical goods such as spectacles and contact lenses can be treated differently, so it is worth reviewing what you supply rather than assuming one rule applies to everything.
Yes. Payroll support can cover employed practice staff, while payments to locums and associate optometrists need to be recorded according to the arrangement in place. Getting this right helps with tax reporting and keeps practice records consistent throughout the year.
Yes, moving across is generally straightforward. It helps to have details of your current structure, income streams and existing records so requirements can be reviewed properly. Transition arrangements depend on your circumstances, including filing deadlines and the services you need going forward.