Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Oxted
4.9/5.0
Google Reviews
⭐ What Clients Say About Us
See what doctors, dentists, and care providers say about working with us.
Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely have a single, simple income stream. Between clinical work, retail sales, stock and equipment, the financial picture can become complicated, and the details are easy to lose track of.
- Mixed income streams — Professional fees, spectacle and contact lens sales and insurer work all need separating so each income source is recorded correctly.
- Stock and inventory — Frames, lenses and contact lenses carry value, so stock levels, purchases and wastage need tracking to keep records accurate.
- Equipment and professional expenses — Test equipment, instruments, continuing professional development and indemnity cover are legitimate business costs needing correct recording and treatment.
- Premises and practice costs — Rent, business rates, utilities, fitting rooms and staff wages add up quickly, making accurate bookkeeping and cash flow monitoring essential.
- Tax and VAT treatment — Professional services and optical goods can have different VAT treatment, depending on the nature of the supply and individual circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work behind an optical business, from bookkeeping and Self Assessment to annual accounts, Corporation Tax and payroll. Just as importantly, they understand how professional eye care income differs from sales of spectacles, contact lenses and other optical goods.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and limited companies running optical businesses. Because each of these operates differently, accounting requirements are reviewed individually rather than assumed, including whether you trade as a sole trader, partnership or limited company.
Yes. Self-employed optometrists and dispensing opticians typically need help with Self Assessment, record keeping and separating professional income from any product sales. Where locum or multiple engagements are involved, keeping clear records of each income source makes the tax position easier to manage and supports accurate reporting.
It depends on the practice. Some need bookkeeping, payroll and VAT support alongside annual accounts; others mainly need tax planning and management accounts. Help with stock, equipment, premises costs and multiple income streams is often useful. The right combination depends on your structure, turnover and how the business operates.
Yes. Limited companies running optical practices need annual accounts and Corporation Tax returns, usually alongside payroll and bookkeeping. Corporation Tax treatment depends on your individual circumstances, allowable expenses and how income is structured, so figures should be reviewed rather than assumed before anything is filed.
Frames, lenses, contact lenses and consumables should be tracked so stock levels, purchases and any wastage are reflected accurately. Equipment, professional indemnity cover, continuing professional development and premises costs are generally recorded as business expenses where they meet the relevant rules, but the correct treatment depends on the item and how it is used.
They may. Optical businesses often provide professional services as well as supplying spectacles, contact lenses and other goods, and these supplies can have different VAT treatments. Whether registration is required, and how each supply is treated, depends on the nature of the supply and the circumstances of the business.
Yes, switching is usually straightforward. Once we understand your optical business and current records, the relevant accounting and tax requirements can be reviewed and ongoing support arranged. Existing deadlines and outstanding filings should be identified early so nothing is missed during the transition.