Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Swanley
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single mould. Professional fees, retail sales, stock, equipment and staff all sit together, which is why the accounting picture can become more complex than it first appears.
- Mixed income streams: Professional examinations, contact lens fittings and retail spectacle sales can behave differently in your records and reports.
- Stock and inventory: Frames, lenses and contact lenses tie up cash and require consistent valuation and record keeping throughout the year.
- Equipment and professional expenses: Testing equipment, diagnostic tools, subscriptions and indemnity cover need to be recorded correctly, with treatment depending on individual circumstances.
- Payroll and staff costs: Optometrists, dispensing opticians and support staff bring varying pay, pension and contractor arrangements that must be processed accurately.
- VAT on mixed supplies: Professional services and optical goods can carry different VAT treatments, so records must distinguish between the types of supply made.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work specific to optical businesses, including bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support where it applies. The right mix depends on how you trade, what you sell and whether you operate as a sole trader, partnership or limited company.
We work with independent opticians, self-employed optometrists and locums, dispensing opticians, practice owners, partnerships and limited companies running one or more sites. Each has different accounting needs, so support is shaped around your structure, income streams and how your practice operates.
Yes. Locums and self-employed professionals usually need Self Assessment, clear records of professional income and well-organised expense claims. If you also supply spectacles or contact lenses, those sales need to be recorded separately so your income position is clear.
It varies. Many practices need bookkeeping, payroll, management accounts and help recording stock, equipment and premises costs. Incorporated practices will typically need annual accounts and Corporation Tax too. VAT support may be relevant where supplies include both professional services and optical goods.
Frames, lenses, contact lenses and consumables should be tracked consistently so stock values and cost of sales stay accurate. Business expenses such as testing equipment, professional indemnity cover and practice costs should be recorded with clear supporting documentation, as the treatment of some items depends on individual circumstances.
Often, but it depends on your circumstances. Professional optical services and the supply of optical goods such as spectacles and contact lenses can carry different VAT treatments, and registration thresholds apply differently to each business. It is worth reviewing your specific supplies rather than assuming one rule covers everything.
Yes. Payroll can cover optometrists, dispensing opticians, reception and support staff, with PAYE, pension and reporting obligations handled on your behalf. If you use locums or contractors, we can also help you understand how those payments should be treated.
Yes. Changing accountant is usually straightforward, and we can help with the handover of records and information from your existing adviser. Once we understand your practice and its income streams, we will confirm which services are relevant to you.