Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Warlingham
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Opticians and Optometrists We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses sit across both retail and professional services, which makes the bookkeeping and tax position more layered than many practices expect. Stock, equipment, clinical income and VAT on mixed supplies all need careful handling.
- Mixed income streams — Professional fees, spectacle sales and contact lens income can behave differently in your records, so each stream needs separate tracking.
- Stock and optical goods — Frames, lenses and contact lenses tie up money in inventory, so stock levels need accurate recording for year-end accounts.
- Equipment and professional expenses — Testing equipment, calibration and professional fees are treated differently from general running costs, so accurate recording matters.
- VAT on different supplies — VAT treatment depends on the nature of each supply, so professional services and optical goods may not follow the same rules.
- Payroll and practice costs — Employing colleagues brings payroll, pension and premises costs, so cash flow needs regular attention throughout the year.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work behind an optical business, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where relevant. Just as importantly, they understand optical income, stock such as frames and contact lenses, equipment and premises costs, so records reflect how a practice actually trades.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners, partnerships and limited companies. Because roles and business models vary, the accounting focus differs too — a sole trader's Self Assessment looks quite different from the accounts and payroll of a practice employing several staff.
Yes. Self-employed optometrists and locum opticians often have income from several sources, plus travel and equipment costs to record. We can help keep bookkeeping tidy and prepare Self Assessment, making sure the figures reflect your actual working arrangements and the expenses you are entitled to claim.
Yes. Bookkeeping, payroll and Self Assessment are commonly needed by optical practices and individual professionals. Payroll can cover optometrists, dispensing opticians and support staff, while Self Assessment suits sole traders and partners. The exact combination depends on your structure and how you earn income.
Frames, lenses and contact lenses should be tracked as stock, with purchases and sales recorded consistently so year-end figures are accurate. Equipment, calibration, professional fees, premises costs and staff costs are business expenses, but not every cost is treated the same way, so records should be kept with the correct treatment in mind.
It depends on the business. Optical practices may make professional supplies and also sell optical goods, and different supplies can have different VAT treatments. Registration thresholds and what must be charged depend on turnover, the nature of each supply and individual circumstances, so VAT treatment should be reviewed rather than assumed.
Yes, switching is usually simpler than people expect. Once you get in touch, we can review your current position, confirm what is needed and coordinate the handover of records with your existing accountant, so bookkeeping, accounts and tax deadlines continue without unnecessary disruption.
Get in touch with CruseBurke and tell us how you work — whether you are a self-employed optometrist, a partner or a limited company running a practice. From there we can outline the accounting and tax support that fits your circumstances and explain the next steps clearly.