Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Wellington
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely earn income in one simple way. Professional services, eyewear sales and contact lens supply often sit side by side, each bringing its own record keeping and VAT considerations, which makes the books harder to keep clear.
- Mixed income streams: Eye examinations, eyewear sales and contact lens fees often need separating so income, margins and tax treatment stay clear and accurate.
- Stock and inventory records: Frames, lenses and contact lens supplies tie up money, so accurate stock records help with margins, ordering and year-end figures.
- Equipment and practice costs: Diagnostic instruments, testing rooms, fitting equipment and premises costs need correct treatment as capital or revenue spending, depending on circumstances.
- Payroll and staff payments: Optometrists, dispensing opticians, optical assistants and locum or associate arrangements can create varied payroll, tax and record keeping obligations.
- VAT on services and goods: Professional services and optical goods can carry different VAT treatments, so the position depends on the exact supply and the business's circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. They also assist with record keeping, tax planning and understanding how the structure of the business affects what is required.
Support suits independent opticians, self-employed optometrists, dispensing opticians, locum and associate professionals, practice owners, partnerships and limited companies running optical businesses. The work involved depends on how each person or practice earns income and how the business is structured.
Yes. Self-employed optometrists, dispensing opticians and locum professionals typically need Self Assessment, accurate records of professional fees and expenses, and clarity on payments received from practices. Where they also sell optical goods or work through a limited company, the tax and VAT position can differ.
It varies. Many practices need bookkeeping, annual accounts, payroll and Corporation Tax returns, plus VAT support where the mix of supplies makes it relevant. Management accounts and tax planning are also useful where professional income, eyewear sales and contact lens supply create different margins and reporting needs.
Frames, lenses and contact lenses should be tracked in a way that reflects what has been bought, what remains in stock and what has been sold. Expenses such as equipment, premises costs, insurance and staff wages need proper records too, with the correct treatment depending on whether spending is revenue or capital in nature.
Sometimes, and it depends on the circumstances. Professional optical services and supplies of optical goods such as spectacles and contact lenses can be treated differently for VAT, and the position also depends on turnover and registration status. It is worth reviewing the exact supplies made rather than assuming one answer.
Yes. Payroll support can cover employed optometrists, dispensing opticians, optical assistants and administrative staff, including real-time reporting obligations. Where practices use locums or associates on a self-employed basis, the correct treatment of those payments depends on the working arrangements and should be reviewed carefully.
Switching accountants is usually a straightforward process. We can talk through what information is needed, such as details of your current accountant and your latest records, so the handover is managed carefully and existing accounting and tax deadlines are not overlooked.