Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in West Wickham
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine clinical expertise with retail, and that mix is where the accounting gets complicated. Professional income, goods, stock, equipment and premises all behave differently, and different supplies can attract different VAT treatment.
- Mixed income streams — Professional fees, contact lens schemes and retail sales each need separate recording to keep reporting accurate.
- Stock and frame inventory — Frames, lenses and contact lenses move constantly, so stock valuation and purchasing records need regular attention.
- Equipment and professional expenses — Testing equipment, calibration, professional indemnity cover and CPD costs need to be recorded correctly.
- VAT on mixed supplies — Professional services and optical goods can be treated differently, so VAT depends on the nature of each supply.
- Payroll and practice costs — Optometrists, dispensing opticians, reception staff and locum payments all need accurate payroll and premises cost records.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
Accountants for Opticians handle the day-to-day financial work behind an optical business: bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and tax planning. They also help keep records for professional income, stock such as frames and contact lenses, equipment and practice costs, and can advise on VAT where different supplies are treated differently.
They work with independent opticians, optometrists, dispensing opticians, self-employed and locum practitioners, practice owners, partnerships and limited companies. The support itself depends on how you operate, how you earn income and how your business is structured, so sole traders and limited companies are rarely treated in exactly the same way.
Yes. Self-employed optometrists, locum opticians and dispensing opticians often need help with Self Assessment, keeping accurate records of fees and expenses, and setting money aside for tax. If your work involves selling spectacles or contact lenses as well as providing professional services, your record keeping needs to reflect both.
That depends on the practice. Common requirements include bookkeeping, annual accounts, Corporation Tax, payroll for optical and support staff, management accounts and tax planning. Practices holding stock such as frames, lenses and contact lenses also need reliable records for purchases, stock levels and equipment, plus VAT support where relevant.
Spectacles, contact lenses and other optical goods are business sales, so income from them should be recorded separately from professional fees such as sight tests. Their cost and stock value affect your profit figures. VAT treatment is a separate question and depends on the nature of the supply and the circumstances of your business.
Sometimes. VAT registration depends on your turnover and circumstances, and where VAT applies, professional services and optical goods can be treated differently. Some supplies may be exempt while others are standard-rated, so it is worth checking how each part of your business is treated rather than assuming one rule covers everything.
Yes. Self Assessment support covers self-employed optometrists and dispensing opticians, while payroll support covers practice staff such as optical assistants, reception and retail teams, including PAYE, National Insurance and pension duties. Locum and contractor payments may be treated differently, so it is worth confirming how your arrangements should be recorded.
Switching accountants is generally a straightforward process, and the handover of your records and information can be arranged around your accounting period. It helps to have recent accounts, tax returns and bookkeeping up to date, though this can often be sorted out as part of the change.