Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Westerham
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a single accounting template. Professional fees, retail sales, stock, equipment and staff costs can sit side by side, and each element can carry its own tax and record-keeping implications.
- Mixed Income Streams — NHS or private eye test fees, contact lens plans and spectacle sales often need separating so each is reported accurately.
- Stock Control and Valuation — Frames, lenses and contact lenses tie up money, so inaccurate stock figures can distort profit and year-end accounts.
- Equipment and Practice Costs — Diagnostic instruments, testing room fittings, rent, utilities and insurance need correct treatment as capital or revenue items.
- Payroll and Contractor Payments — Employed staff, locums and associates may be taxed differently, so payroll, pension and status questions need attention.
- VAT on Mixed Supplies — Dispensing services and the supply of spectacles or contact lenses may be treated differently, so VAT depends on the nature of each supply.
Why Optical Businesses Benefit from Specialist Support
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting, tax and compliance work for optical professionals and practices. That can include bookkeeping, Self Assessment, annual accounts, Corporation Tax, payroll and VAT support, with records structured around professional fees, spectacles, contact lenses, stock and equipment. The exact scope depends on how your business operates.
Support is available for independent opticians, self-employed and locum optometrists, dispensing opticians, practice owners, partnerships and limited companies running optical businesses. Because each operates differently — some provide professional services only, others also sell optical goods — the accounting requirements are reviewed individually rather than applied as a standard package.
Yes. Self-employed optometrists and dispensing opticians often need Self Assessment, straightforward bookkeeping and guidance on allowable expenses such as equipment, professional fees, insurance and travel. Where you also sell spectacles or contact lenses, those sales need recording separately so income and stock are reported correctly.
It varies. A practice selling goods as well as providing services may need bookkeeping, stock records, payroll, management accounts, annual accounts and Corporation Tax, plus VAT support where it applies. Sole traders and partnerships have different reporting requirements, so the service mix reflects your structure and income streams.
Frames, lenses, contact lenses and accessories should be tracked as stock, with purchases recorded through the year and stock levels reviewed at your year end so accounts reflect what you actually hold. Expenses such as diagnostic equipment, testing room costs, rent, insurance and staff wages should be recorded separately and supported by receipts or invoices.
Possibly. VAT treatment depends on the nature of each supply and the circumstances of the business. Professional optical services and the supply of spectacles, contact lenses or other goods can be treated differently, and exemptions or reduced rates may apply in some situations. It is worth reviewing your specific activities rather than assuming one rule applies.
Payroll support can cover employed staff, and can include PAYE, National Insurance, pension contributions and payslips. Where you use locums or associates, their status matters, because an employed member of staff and an independent contractor are treated differently for tax. We can review how each arrangement should be handled.
Switching is usually straightforward. We can review your current records, confirm what needs to be prepared and agree how the transition will work, including any deadlines already approaching. It helps to have your latest accounts, tax returns and bookkeeping information available so the review is accurate.