Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Woodmansterne
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses often combine clinical work with retail sales, which means accounts have to handle more than one kind of income. Getting stock, equipment and staff costs recorded consistently can be difficult without a clear system.
- Mixed income streams — Professional fees, spectacle and contact lens sales can need separate tracking so reporting reflects each part of the practice.
- Stock and inventory — Frames, lenses and consumables change constantly, so stock records and cost of sales need regular attention to stay accurate.
- Equipment and professional expenses — Testing equipment, calibration and ongoing professional development can be recorded inconsistently, with capital purchases needing separate treatment.
- VAT on mixed supplies — Professional services and optical goods can be treated differently, so each supply needs reviewing individually.
- Staff and locum payments — Wages, pension contributions and locum fees need clear records, especially where hours and duties vary week to week.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the accounting and tax work that optical professionals and practices need, including bookkeeping, annual accounts, Self Assessment, Corporation Tax and payroll. Because optical businesses often sell goods as well as provide professional services, the work also covers stock records, equipment costs and VAT considerations where these apply.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners and limited companies running optical businesses. Requirements differ depending on how you trade, how you earn income and whether you operate as a sole trader, partnership or limited company.
Yes. Self-employed optometrists and dispensing opticians often need help with income records, allowable expenses and Self Assessment, particularly where they work across more than one practice or combine locum work with other income. The exact treatment depends on individual circumstances.
It varies. Many practices need bookkeeping, annual accounts, payroll and tax returns, while others also need management accounts, VAT support, tax planning or help with business structure. The right mix depends on whether you sell spectacles and contact lenses, employ staff or run the practice through a limited company.
Sales of spectacles and contact lenses are business income, and the frames, lenses and consumables you buy are usually stock or cost of sales, recorded as they move through the practice. For VAT, the treatment of optical goods can differ from professional services, so each supply needs reviewing.
VAT depends on your turnover and the nature of your supplies. Professional optical services and the supply of optical goods such as spectacles and contact lenses can be treated differently, and circumstances vary between businesses. Where VAT applies, records need to distinguish between the different types of supply.
Yes, switching is usually straightforward. We can review your current records, identify what needs to be brought up to date and agree the accounting and tax support that suits your optical business, including bookkeeping, annual accounts, payroll or Self Assessment.