Specialist Accountants for Opticians & Optometrists
Accountants for Opticians in Wrotham Heath
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Optical Professionals and Practices We Support
Independent Opticians
GOS income reconciliation, VAT apportionment between exempt sight tests and taxable dispensing, stock control and owner profit extraction.
Locum Optometrists
Self-assessment, IR35 status on agency work, GOC and professional fees, mileage between practices and equipment claims.
Optometry Clinics & Multiples
Management accounts per branch, partial exemption calculations, payroll for optical assistants and funding for new sites.
Private & Specialist Eye Care
Ophthalmology and refractive surgery providers: company accounts, VAT on cosmetic versus medical treatment and capital allowances on equipment.
Our Accounting Services for Optical Practices
Optical Tax Planning
Incorporation reviews, capital allowances on OCT scanners and consulting room fit-out, and profit extraction planning for practice owners.
Payroll & Pensions for Optical Staff
Payroll for optometrists, dispensing opticians and optical assistants, plus auto-enrolment, statutory pay and locum payments.
Bookkeeping for Optical Practices
Cloud bookkeeping that reconciles GOS payments, private fees and retail till takings so your figures are accurate all year.
VAT Apportionment for Opticians
Sight tests are exempt while frames and lenses are taxable, so a mixed supply needs apportioning. We use an HMRC-acceptable method and defend it if queried.
Management Accounts & Reporting
Reports showing tests per day, dispensing conversion, margin per branch and profit trends, so decisions are based on real numbers.
Key Accounting Challenges for Optical Businesses
Optical businesses rarely fit a simple accounting mould. With clinical work, retail sales and equipment to manage, keeping records accurate while staying on top of tax and compliance can quickly become demanding.
- Mixed income streams — Professional fees for sight tests sit alongside sales of spectacles, contact lenses and other goods, so income needs careful categorising.
- Stock and inventory control — Frames, lenses and contact lenses tie up money and change in value, making accurate stock records important at the year end.
- Equipment and practice costs — Testing equipment, fitting instruments, premises, utilities and insurance are significant outgoings that need correct, well-evidenced treatment.
- Payroll and staff costs — Optometrists, dispensing opticians, optical assistants and locum cover can create varied pay arrangements, including PAYE and contractor payments.
- VAT on mixed supplies — Professional services and optical goods can be treated differently, so VAT treatment depends on the nature of each supply and the circumstances.
Why Specialist Accounting Support Matters for Optical Businesses
Real Optical Expertise
GOS income, voucher values, partial exemption and dispensing margin — no explaining required.
Built Around Your Practice
Independents, multiples and locum optometrists each get a different service, not a template.
VAT Apportionment Done Right
We use a defensible apportionment method and keep the workings ready in case HMRC asks.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Clear Margin Reporting
Management accounts that show where the profit actually comes from, test by test and branch by branch.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
Our Simple 3-Step Process for Optical Businesses
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Accounting Support Built for Optical Practices
Technology Driven
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
Named Optical Accountant
A dedicated accountant for opticians who understands GOS income, stock and dispensing margin.
Ongoing Support
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Join/Switch
Take a back seat and let our expert accountants handle everything. Here’s how easy it is to get started with us:
Get in touch
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
They handle the day-to-day accounting and tax work that comes with running an optical business — bookkeeping, annual accounts, Self Assessment, Corporation Tax, payroll and VAT support where it applies. The aim is to keep financial records accurate and make sure tax deadlines and reporting obligations are met.
Support is available to independent opticians, optometrists, dispensing opticians, self-employed optical professionals, practice owners, partnerships and limited companies. The right approach depends on how you trade, how income is earned and the structure you operate through, so requirements are always looked at individually.
Yes. Sole traders and self-employed optical professionals typically need Self Assessment and clear records of professional income, plus details of any optical goods supplied. If you also dispense spectacles or contact lenses, the bookkeeping and reporting can be broader than for a purely service-based role.
It varies. Many practices need bookkeeping, payroll for staff, annual accounts, Corporation Tax and management accounts, plus VAT support where registration applies. Practices with equipment, stock and premises costs may also benefit from tax planning and help recording capital and day-to-day expenses correctly.
Yes. Bookkeeping keeps a clear record of professional fees, optical goods sales, stock, expenses and staff costs, while Self Assessment covers your personal tax position if you are a sole trader, partner or company director. What is needed depends on your circumstances.
Stock such as frames, lenses and contact lenses should be tracked so purchases, usage and remaining inventory are clear at the year end. Business expenses — equipment, professional fees, premises, staff and travel — need accurate records, with treatment depending on what each cost relates to.
It depends on turnover, registration status and the nature of each supply. Professional optical services and the supply of optical goods such as spectacles and contact lenses can be treated differently for VAT, so the position needs reviewing rather than assuming, and records must support the treatment applied.
Get in touch and tell us how your optical business or professional role is set up, what income streams you have and what support you need. From there, the relevant accounting and tax requirements can be identified and the next step agreed.