Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is not quite the same as accounting for many other trades, largely because of how income arrives and how practices are structured. The points below are common considerations, though which ones apply will depend on your role, your contract arrangements and the way your business is set up.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists do benefit from professional support, particularly because associate work often involves self-employed income, practice fees and a range of expenses that need to be recorded accurately. An accountant can help you understand which costs may be allowable, prepare and file your Self Assessment return, and keep track of payments on account so there are no surprises. If you work across more than one practice, with NHS and private income, the record keeping can get complicated quickly, and having that organised can save a great deal of time.
Both NHS and private dental income are generally taxable, but how they are reported depends on whether you receive them as a self-employed dentist, through a partnership, through your own limited company, or as an employee. VAT treatment can differ too, since dental care is often exempt while certain other treatments may be chargeable. Because the detail varies with your contract arrangements and business structure, it is worth reviewing your individual position rather than relying on a general rule.
Yes. We can help with registering your self-employment where needed, preparing and submitting your Self Assessment return, reviewing expenses you may be able to claim, and understanding how payments on account work. If you have income from several practices, NHS work, private work or additional sources, we can bring that together into a single clear picture. We can also help you keep records during the year so the return itself is far less of a scramble.
Most practices need a combination of bookkeeping, annual accounts and tax returns, and many also need payroll for practice staff, VAT guidance where applicable, and management information that shows how the practice is performing. Practices trading through a limited company will also have Corporation Tax computations and confirmation statement obligations, while partnerships need partnership returns and profit allocation. The right mix depends on the size of the practice, whether it holds an NHS contract, and how the business is structured.
There is no single answer that suits every dentist. The right structure depends on how many people are involved in the practice, how you want to share profits, your attitude to financial risk and how you intend to take money out of the business. A limited company can offer different tax and administrative arrangements compared with a partnership or sole trader, but it also brings additional filing and reporting responsibilities. We can talk through the practical implications of each option based on your circumstances.
VAT registration depends on your turnover and the nature of the services you provide, so it is not something that can be answered with a blanket yes or no. Many dental treatments are exempt from VAT, but some cosmetic or elective procedures and certain product sales may be treated differently, which can affect whether registration is required and how you account for it. Reviewing your income streams and treatment mix is the sensible way to establish your position.
In general, you should keep records of all income received, including NHS contract payments and private fees, together with invoices and receipts for expenses such as indemnity cover, GDC registration, CPD, professional subscriptions, equipment and mileage for travel between practices. Bank statements, payroll records and any VAT records should be retained as well. Good record keeping throughout the year makes returns easier to prepare and reduces the risk of missing something that could affect your tax position.
Switching accountants is usually simpler than people expect. In most cases we can contact your existing accountant on your behalf to request the records we need, and we will confirm what information is required to get your affairs up to date. If you are midway through a tax year or have an outstanding filing to deal with, we can factor that into the handover so nothing is missed. It is also worth checking whether your current accountant holds any documentation you may need access to.
